Billing Ledger Supervisor

2 weeks ago

Manchester, United Kingdom Manchester Grammar School Full time

**BILLING LEDGER SUPERVISOR (part-time) at The**
**Manchester Grammar School
**Information Pack

Closing date: Friday 27 January 2023

**Billing Ledger Supervisor (sales ledger and credit control, around 28 hours**

**per week)**

**The post
The Manchester Grammar School requires an experienced Billing Ledger Supervisor to take

responsibility for the efficient day-to-day running and supervision of our Fees Office, which

includes one other member of staff, the Billing Ledger Administrator.

credit control, administration of finance related aspects of the school’s Bursary Scheme and

any associated tasks that may be required. The post holder will be expected to maintain strong

financial control of the school’s billing ledger.

There are around 1650 pupils in the school, of which over 200 are in receipt of means-tested

fee assistance under the School’s well established Bursary Scheme. An important part of this

role will be the assessment of income declarations from new fee assistance applicants, the

annual reassessment of income declarations for current pupils.

Effective and professional communication with the parent body is a vital element of the role.

credit control roles. Experience of an independent school setting would be helpful but is not

expected - training and support will be provided to enable a smooth transition into the sector

as required, including all aspects of work relating to our Bursary Scheme.

**The Finance Department
Within our Finance Department we aim to maintain a supportive, collaborative and positive

working environment.

The Bursar has overall responsibility for all non-teaching staff within school including the

Finance Department. The Finance Manager, supported by the Deputy Finance Manager, has

responsibility for the efficient day-to-day running and control of the Department. The Deputy

Finance Manager is the line-manager for the Billing Ledger Supervisor, who in turn will be

line manager for the Billing Ledger Administrator.

There are three further staff members within the Department covering purchase ledger, payroll

and various account postings, reconciliation and reporting responsibilities.

**Terms and conditions
The position is part-time, full year (i.e. not term-time only). The role requires around 28 hours

per week plus unpaid lunchbreaks - some flexibility around hours can be considered which will

be discussed at interview. Overtime will be required during busy times of year, with time taken

off in lieu at quieter times. There will need to be flexibility towards hours in this position to

deal with the demands of the role.

The initial salary for the post will be in the region of £33k pro rata’d on the basis of the part
- time hours ultimately agreed. The post holder will be eligible for membership of the school’s

defined contribution pension scheme for the non-teaching staff (employer contribution rate

14% and employee contribution rate 6% minimum).

The annual holiday entitlement will be pro rata, based on full-time non-teaching staff

entitlement of 20 personal days increasing to 25 days after 5 years’ service in addition to days

on which the school is closed (all Bank Holidays and a number of days at Christmas and

Easter)._ _Personal days must be taken to fit in with work requirements which are not always

linked to school term times with certain summer weeks being a busy time for this role.

There will be a probationary period of 6 months, after which the notice period will be 3 months._ _

**Key responsibilities
Responsibility for the operation of all fee ledger processes and of the financial aspects of the

Bursary Scheme, involving line management of the Fee Ledger Administrator on a day-to-day

basis, in achieving the following:

Termly fee bill runs

Processing and allocation of fee payments by bank transfer and cheques from parents

Administration of fee payments by direct debit (DD) including setting up new DD
instructions, reconciling and submitting DD collections and following up any

unpaid DD instalments or cancelled DD instructions

Setting up new pupil and billing accounts and amendments to existing accounts as
necessary

Processing of leavers and any related refunds

Termly reconciliation of gross fees and fee adjustments

Liaison with Admissions Department to ensure timely and accurate fee billing

Monthly reconciliation of pupil numbers

Operation of credit control procedures including issue of statements, routine
correspondence and personally tailored communication where necessary by

payment plans with parents in appropriate circumstances

Maintaining records of credit control communication, proposed follow up and action
dates

Communicating with parents and dealing with their queries on a wide variety of

procedures and fee payments

Keeping up-to-date with HMRC and DWP changes which may affect the bursary
process

and of annual assessments of fee assistance for current pupils. Fee assistance is income

based and

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