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Special Projects Administrator

4 weeks ago

Durham, United Kingdom Durham University Full time

**Special Projects Administrator**
**(**
**Job Number**:
**23001278**
**)**

Department of Engineering

Grade 4: - £22,630 - £24,144 per annum

Fixed Term - Full Time

**Contract Duration***: 12 months

**Contracted Hours per Week***: 35

**Closing Date***: 16-Aug-2023, 5:59:00 PM

**Disclosure and Barring Service Requirement***: Not Applicable.

**The University**

At Durham University we are proud of our people. A globally outstanding centre of educational excellence, a collegiate community of extraordinary people, a unique and historic setting - Durham is a university like no other.

Across the University we have a huge variety of roles and career opportunities, which together make us a large and successful community, which is a key hub of activity within our region and nationally. Whether you are at the very start, middle or end of your career, there is a role for you. We believe everyone has their own unique skills to offer.

We would be thrilled if you would consider joining our thriving University. Further information about the University can be found here.

**The Role and the Department**

The Department of Engineering at Durham University is consistently one of the very best UK engineering departments with an outstanding reputation for excellence in teaching, research and employability of our students.

Led by Professor Tony Roskilly, the Thermal Energy Systems Group in the Engineering Department consists of 23 staff members ranging from academic, post-doctoral research staff, professional support and technical personnel. The group has a successful track record of attracting funding and as such are looking to recruit a Special Projects Administrator to provide administrative support in the delivery of special projects including network events and communication activities.

The post holder will be required to work independently and within the team to support the delivery of project aims and activities. They will be responsible for supporting the Special Project Managers in the delivery of two EPSRC Network Grants, “Network-H2, a Network for Hydrogen Fuelled Transportation” and “The Network+ for the Decarbonisation of Heating and Cooling”, providing a variety of comprehensive administrative duties, including the typical role requirements detailed below.

**Typical Role Requirements**

**Service Delivery**
- Show a commitment to equality, diversity and inclusion and the University’s values.
- Provide an excellent and timely service to researchers, project collaborators and stakeholders.
- Use your experience and problem-solving skills to resolve routine issues with things relevant to your role such as grant queries and provide information and updates to help your team find solutions.
- Collect, organise and record data and information accurately and provide reports as required.
- Promote positive wellbeing arrangements which benefit you and your team.
- Update guidance on standard operating procedures followed by the team.
- Arrange meetings, book event venues and travel arrangements for other team members.

**Teamwork**
- Resolve queries and respond to requests for information and advice and bring any complex issues to the attention of more experienced team members.
- Help your team organise and provide administrative services that support key activities for delivering research projects and contribute to team planning activities.
- Help your team ensure that procedures and services are adapted in response to feedback and to meet changing demands.

**Communication/Liaison**
- Seek feedback from all stakeholders you engage with to ensure that their requirements from the service you provide are being met.
- Record information e.g., attendance at events and respond to queries which you receive.
- Liaise with staff in other areas, professional organisations and agencies to ensure that services are being delivered in an efficient and collaborative way.
- Liaise with external collaborators, suppliers, and service providers to plan the delivery of services and events.
- Provide support for meetings, working groups and committees, such preparing and sending documents for meetings, drafting reports and taking minutes.
- Any other reasonable duties.

**Working at Durham**

A competitive salary is only one part of the many fantastic benefits you will receive if you join the University: you will also receive access to the following fantastic benefits
- 27 Days annual leave per year in addition to 8 public holidays and 4 customary days per year - a total of 39 days per year. The University closes between Christmas and New Year.
- No matter how you travel to work, we have you covered. We have parking across campus, a cycle to work scheme which helps you to buy a bike and discount with local bus and train companies.
- Lots of support for health and wellbeing including discounted membership for our state of the art sport and gym facilities and access to a 24-7 Employee Assistance Programme.
- On site nurs

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