Administrative Assistant

2 weeks ago


Standard Way Industrial Estate, United Kingdom Mowden Controls Ltd Full time

**Title**:Administrative Assistant

**Reporting To**:Production Manager

**Job Purpose and Key Functions**:
The job purpose of the Administrative Assistant is to create and complete documentation required for the smooth running of our manufacturing operation, on the instructions of the Production Manager, and to follow correct procedure in the maintenance of records.The highest standards of accuracy are required along with a commitment to Mowden’s strict policy on quality. The following functions will be undertaken:

- Undertake training as required to achieve excellence in role.
- Liaise with Account Managers on specific needs and requirements of customers.
- Liaise with Procurement regarding parts availability.
- Become expert in the use of Mowden’s"OperationsII" and EQMS software that control our manufacturing operation. Specifically:

- Raise, complete, and archive works orders.
- Generate dispatch documentation for deliveries
- Generate certificates of conformity
- Generate customs documentation
- Complete workflows with full and accurate information
- Maintain quality related records
- Understand the MRP system and how to avoid distortions
- Maintain resource usage information systems.
- Keep holiday and absence records pertaining to the department’s staff.
- Take notes at meetings as required.
- Undertake internal audits.
- Contribute to continuous improvement, as appropriate.
- Work to achieve required key performance indicators as agreed with the Production Manager.
- Carry out other tasks as reasonably required by the business from time to time.



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