Band 2 Administrator

6 months ago

Belfast, United Kingdom MPA Recruitment Full time

**Job Role**: Administrative Assistant (Band 2)

MPA are excited to be working alongside their large public sector client in the Belfast area to recruit for a Band 2 Administrator.

The post holder will have the responsibility of providing effective administrative support to the SW and Care Management Professional Teams. The role will focus on supporting the professional care staff by assisting with referral processing, patient records management, handling telephone calls and providing general administrative support. Whilst in post, the person will have a sound understanding of the Department, Patient needs, staff and day to day running of the department.

**Location** -Belfast

**Hours of Work** - 37.5 hours per week - Monday to Friday,

**What the role entails**:

- Support the facility in the process of Referrals, organising files, documentation, and labels.
- To support Professional Care Staff with managing patient documentation. To be aware of requirements for patient files and to support staff in the correct handling of patient information.
- Collecting and sorting and distributing daily post in line with Confidentiality guidelines.
- Follow up filing to ensure patient documentation is kept within guidelines, arranging overflow files where appropriate.
- Support discharge procedures through effective cross-team communication and by ensuring documentation is correct. Present to Senior Professional Team Leads for sign off.
- Support Care Staff with projects to enhance patient experience.
- Work with Admin Lead to communicate changes in Department and assist in arranging I.T access.
- Support feedback process by sending out surveys and typing correspondence. Supporting with other written documents as required.
- General administrative support to Professional teams, including any reasonable request.
- Work to progress archiving in accordance with GMGR guidelines and work in awareness of new GDPR regulations.

**Essential Criteria**:
a) 4 GCSE’s Grades A-C to include

English Language (or equivalent Qualification) plus 1 year’s administrative /clerical experience.

**OR**

b) NVQ Level 2 in Administration and 1 year’s administrative experience.

**OR**

c) 2 year’s administrative experience.

**AND**
- Good communication skills, including Written and Oral.
- Ability to work as part of a team.
- The flexibility to work in a changing environment.

**Responsibilities**:

- Perform various administrative tasks to support the smooth operation of the office
- Answer and direct phone calls in a professional and courteous manner
- Manage and organize office files, documents, and records
- Assist with data entry and maintaining databases
- Prepare and distribute correspondence, memos, and reports
- Coordinate meetings, appointments, and travel arrangements
- Handle incoming and outgoing mail and packages
- Provide general clerical support such as photocopying, scanning, and faxing
- Maintain office supplies inventory and place orders as needed
- Assist with basic bookkeeping tasks using QuickBooks

**Experience**:

- Previous experience in an administrative role preferred
- Proficiency in using Google Suite (Docs, Sheets, Slides) for document creation and collaboration
- Strong phone etiquette and communication skills
- Excellent typing and computer skills for data entry and other office tasks
- Familiarity with office equipment such as printers, scanners, and copiers
- Highly organized with strong attention to detail
- Ability to prioritize tasks and manage time effectively

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization.

Please submit your resume highlighting your relevant experience to be considered for this position.

**Salary**: £10.42 per hour

Schedule:

- Monday to Friday

Application question(s):

- 4 GCSE'S Grade (A-C)

Plus

At least one years experience in a similar environment.

Work Location: In person

  • Band 2 Clerical Officer

    6 months ago

    Belfast, United Kingdom Bridge of Hope Full time

    Exciting Administrative Opportunities in Musgrave Park Hospital Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 Administrator positions on behalf of our esteemed client in Belfast South. Why join us? - Excellent opportunities for...

  • Band 2 Clerical Officer

    6 months ago

    Belfast, United Kingdom Brook Street Full time

    Exciting Administrative Opportunities in Musgrave Park Hospital Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 Administrator positions on behalf of our esteemed client in Belfast South. Why join us? - Excellent opportunities for...

  • Band 2 Clerical Officer

    4 weeks ago

    Belfast, United Kingdom Brook Street Nmr Full time

    Exciting Administrative Opportunities in Ulster Hospital in Dundonald!Are you an experienced Administrator looking for a rewarding career with long-term prospects?Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 on behalf of our esteemed client in East Belfast !Why join us?o Excellent opportunities for long-term employment and...

  • Band 2 Clerical Officer

    4 weeks ago

    Belfast, United Kingdom Brook Street NMR Full time

    Exciting Administrative Opportunities in Ulster Hospital in Dundonald!Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 2 on behalf of our esteemed client in East Belfast !Why join us?o Excellent opportunities for long-term...

  • Band 3 Team Administrative Assistant Full Time

    6 months ago

    Belfast, United Kingdom Brook Street Full time

    **Band 3 Team Administrative Assistant** *** South Belfast** **Full time** **Monday to Friday 9.00-17.00** We're looking for a Band 3 Team Administrative Assistant to support our client's team with essential administrative tasks and projects. *** **What we offer**: ✨ 38 annual holidays ✨ Full Time role ✨ Opportunities for career growth ✨...

  • Band 2 Clerical Officer

    6 months ago

    Belfast, United Kingdom Bridge of Hope Full time

    Our NHS client based in West Belfast has multiple vacancies for Band 2 for immediate start, if interested then this could be the perfect opportunity for you Our client has confirmed that the role is 20/25 hours per week, temporary ongoing and permanent opportunities within the Belfast Trust. As the role is located in the Royal Victoria Hospital, we do...

  • Band 2 Part-time Clerical Officer

    6 months ago

    Belfast, United Kingdom Bridge of Hope Full time

    ** Unleash Your Potential in the Public Sector!** **Band 2 Clerical Officer** **Part-Time Position** **North Belfast** Brook Street (UK) Ltd is thrilled to be your gateway to an amazing opportunity within the public sector as a Band 2 Clerical Officer with typing duties. This part-time role offers the ideal work-life balance, with working days from...

  • Band 4 Administrator

    6 months ago

    Belfast, United Kingdom Brook Street Full time

    **Exciting Opportunity: Band 4 Administrator - Data/Information Management** Are you experienced in data/information management? If so, this is an excellent opportunity for you! Brook Street (UK) Ltd is actively seeking a Band 4 Administrator for our client in Belfast City Centre. This role presents an outstanding opportunity, particularly for students...

  • Band 2 Clerical Officer

    6 months ago

    Belfast, United Kingdom Brook Street Full time

    **Exciting Entry-Level Role in the Public Sector - South Belfast** **Band 2 Clerical Officer** **Full time, 09.00 - 17.00** Brook Street (UK) Ltd is thrilled to be working with our esteemed public sector client to find the perfect fit for Full-time Clerical Officer with Typing Duties This full time opportunity promises with a schedule from Monday to...

  • Band 3 Administrator

    3 weeks ago

    Belfast, United Kingdom Brook Street Uk Full time

    Exciting Opportunity: Band 3 Administrative Assistant Join our dedicated team at Knockbracken Healthcare Centre!Brook Street (UK) Ltd is on the lookout for a motivated and skilled Band 3 Administrative Assistant to support our healthcare professionals in delivering exceptional patient care.

  • Band 3 Administrative Assistant

    6 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    **Job Role**: Band 3 Admin Assistant The Client provides a wide range of services and employs Admin’s in a wide variety of settings, to carry out a wide range of administrative tasks including the use of word processing / audio working / shorthand and other computer packages. **Location** - Belfast **Hours of Work** - 37.5 hours per week - Monday to...

  • Band 3 Administrator

    3 weeks ago

    Belfast, United Kingdom Brook Street UK Full time

    Exciting Opportunity: Band 3 Administrative Assistant Join our dedicated team at Knockbracken Healthcare Centre!Brook Street (UK) Ltd is on the lookout for a motivated and skilled Band 3 Administrative Assistant to support our healthcare professionals in delivering exceptional patient care.This full-time position offers a six-month contract with the...

  • Band 3 Administrator

    3 weeks ago

    Belfast, United Kingdom Brook Street UK Full time

    Exciting Opportunity: Band 3 Administrative AssistantJoin our dedicated team at Knockbracken Healthcare Centre!Brook Street (UK) Ltd is on the lookout for a motivated and skilled Band 3 Administrative Assistant to support our healthcare professionals in delivering exceptional patient care.This full-time position offers a six-month contract with the...

  • Band 3 Administrator

    3 weeks ago

    Belfast, United Kingdom Brook Street UK Full time

    Exciting Opportunity: Band 3 Administrative AssistantJoin our dedicated team at Knockbracken Healthcare Centre!Brook Street (UK) Ltd is on the lookout for a motivated and skilled Band 3 Administrative Assistant to support our healthcare professionals in delivering exceptional patient care.This full-time position offers a six-month contract with the...

  • Band 2 Part-time Clerical Officer 25 H

    6 months ago

    Belfast, United Kingdom Brook Street Full time

    **Exciting Entry-Level Role in the Public Sector** **Band 2 Clerical Officer** **Part-Time Position/25 h** **Belfast** Brook Street (UK) Ltd is thrilled to be working with our esteemed public sector client to find the perfect fit for their Band 2 Clerical Officer role. This part-time opportunity promises an ideal work-life balance with a schedule from...

  • Support Grade Band 2

    6 months ago

    Belfast, United Kingdom Northern Ireland Civil Service Full time

    Name You are here: Home > **Support Grade Band 2 (Cleaner)** **Support Grade Band 2 (Cleaner)**: Tweet **REF**:IRC295149 **DEPARTMENT**:Northern Ireland Prison Service (NIPS), Department of Justice (DoJ) **SALARY**:Support band 2, £21,053 per annum (under review) **LOCATION**:The post will be based at Maghaberry Prison, Old Road, Upper Ballinderry,...

  • Band 3 Administrator

    6 months ago

    Belfast, United Kingdom Bridge of Hope Full time

    Exciting Administrative Opportunities in Belfast City Centre! Are you an experienced Administrator looking for a rewarding career with long-term prospects? Brook Street (UK) Ltd is currently seeking dedicated individuals for Band 3 Administrator positions on behalf of our esteemed client in Belfast City Centre. Why join us? - Excellent opportunities for...

  • Administrative Assistant- Band 4

    7 months ago

    Belfast, United Kingdom MPA Recruitment Full time

    _**Job Title**:_Band 4 Administrator MPA are currently recruiting Band 4 Administrator on behalf of our client based in the Belfast area. The Band 4 Administrator will provide administrative support to the encompass programme, assisting the project teams in the delivery of a range of projects in an efficient, effective, and high-quality manner. **Hours of...

  • Band 3 Administrator Critical Care

    4 weeks ago

    Belfast, United Kingdom Brook Street Uk Full time

    Exciting Opportunity for a Band 3 Administrative Assistant!Brook Street (UK) Ltd is actively searching for a skilled Band 3 Administrative Assistant to join our clients within the healthcare sector at the Ulster Hospital.This is a part time role of 30:00 hours per week, offering a fantastic opportunity for a 6 month period Rate of Pay: o £11.67 per hour,...

  • Band 3 Part Time Administrative Assistant South

    6 months ago

    Belfast, United Kingdom Brook Street Full time

    **Join the Team as an Administrative Assistant** *** South Belfast** **Part Time (22.5 hours)** We're looking for a Band 3 Team Administrative Assistant to support our client's team with essential administrative tasks and projects. **What we offer**: ✨ 38 annual holidays ✨ Part - time role ✨ Opportunities for career growth ✨ Competitive pay:...