Facilities Coordinator
4 weeks ago
**Role**
The facilities coordinator will assist in the day-to-day operation of our buildings. The role will be responsible for ensuring maintenance requirements are met and provide considerable administrative support for projects, health, safety, and compliance matters.
**RESPONSIBILITIES**
- Manage third party maintenance contracts and supervise contractors when on site.
- Review health and safety performance of third-party contractors.
- Provide a high degree of administrative support to the Operations Department - including updating compliance records, H&S documents, Purchase Orders, and budgets.
- Maintain insurance documents and compliance records.
- Using our H&S platform oversee the completion of continual training.
- Create a Pre-planned maintenance schedule.
- Assist project team on administrative duties.
- Recording monthly electricity usage and raise any deviations from budgets.
- Prepare board papers for fixed asset purchases.
- Delivering services to budgets, reviewing operations to identify potential cost saving options.
- Assist in procurement of services including energy, refrigeration, fire protection, cleaning services, security services, building management, pest control, waste, and project management.
- Ensuring insurance inspections are completed and manage corrective actions.
- Authorise supplier invoices within delegated authority levels.
- Explore and analyse with the Senior Management team, tender proposals and make recommendations where appropriate.
- Analysing areas of continuous improvement to increase efficiency or reduce waste.
- First level troubleshooting of IT issues.
**ESSENTIAL Criteria**
- GCSE Maths & English Grade A - C.
- At least 1 years’ experience in an admin background
- Strong written and verbal communication skills.
- Excellent planning and organising skills.
- Able to prioritise and complete tasks efficiently.
- Attention to detail and works accurately.
- Good working knowledge of MS Word, Excel, Outlook, and PowerPoint.
- Willing and capable to undertake training and development courses.
**Desirable Criteria**
- At least 1 years’ experience in a dedicated facilities coordinator role/health & safety role
- A dedicated degree in this area
- A level 6 qualification in property/facilities management or similar. Alternatively, a strong background in facilities management or helpdesk administration would be advantageous.
- IOSH qualification.
- Previous experience with MS Project and SharePoint.
**Additional Notes**
On occasions you will be expected to work late evenings and at weekends to facilitate maintenance activities or construction/fit out projects.
**Benefits**:
- Wellness programme
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus scheme
Reference ID: FC
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