Part Time Office Administrator
4 days ago
Company Description
Home Instead is the world’s leading provider of non-medical care and companionship services for older people. With minimum visits of one hour, award winning training and an excellent reputation we are immensely proud of the quality of care we provide. We match our Care Professionals to our clients based on mutual interests and hobbies to help build bonds of trust and enables us to provide personalised support.
**Job Description**:
To perform a wide variety of administrative duties in a timely manner to support the smooth running of the office. To co-ordinate office activities effectively and efficiently in order to provide the highest quality service to clients.
Responsible for all aspects of office administration activities whilst being reactive to the needs of the business.
Warmly greet visitors to the office; answer phone calls in a polite professional manner, passing on clear messages where appropriate.
Maintain effective systems ensuring that all filing and databases are kept up to date.
Support service delivery process including ensuring compliance, collecting activity logs and updating systems.
Support the recruitment and pre-employment checks processes where appropriate.
Accountable for invoicing and payroll administration including entering billing hours and expenses.
Process invoices and follow up where appropriate with clients and suppliers.
Support the reconciliation of bank statements and preparation of monthly accounts.
Support projects and IT initiatives where appropriate.
Control the office supplies and make sure it is in accordance with office needs.
Ensure compliance with Home Insteads' Equality, Diversity and Equal Opportunities Policy, in respect of employment and service delivery.
Carry out any other duties deemed necessary for the successful operation of the business.
**Qualifications**:
Competent using office programs (e.g. MS Office, Google Docs etc.) with the aptitude to learn new software & systems.
Proven experience in office administration within a busy office environment.
Basic knowledge of finance and accounts.
Experience of an accounting package (e.g. Xero) would be an advantage but not essential.
Strong organisational skills with the ability to multitask.
Self-motivated and able to work flexibly.
Excellent written and verbal communication skills.
Keen eye for detail and the ability to work accurately under pressure.
Strong team player with the confidence to work alone.
Additional Information
**If you're looking for a part time role 2 days a week please click on 'I'm Interested' or alternatively, contact us on 01962 736681
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