Senior Executive Assistant

2 months ago

London, United Kingdom Adecco Full time

Adecco are looking to recruit a Senior Executive Assistant to work in our Paddington office.

£23 - £25 PAYE p/h

50% in Paddington 50% remote

Full time 37.5 hours per week

**We are looking to recruit a Senior Executive Assistant to support three Vice Presidents of the Global Food & Nutrition Leadership Team and one Global Legal Counsel in Paddington. This position will be Maternity cover for 12 months.**

**Key Responsibilities**:

- Excellent at dealing with highly sensitive and confidential information showing very high Integrity & Trust and ability to work discretely in an open office environment.
- Developing and maintaining relationships around higher management.
- Act as gatekeeper for any requests, calls or meetings - both internally and externally.
- Assisting with project / budget management - looking for ways to reduce expenses where possible.
- Project Management with expertise in supporting projects and agendas of multiple senior leaders.
- Provide exceptional administrative support to the team. This will include pro-active diary management, anticipating events and deciding upon action required, acting upon key requests and resolving issues as they arise.
- Influence and drive the effectiveness of the team. This will include developing, deploying and pro-actively leading the meetings, summits and agenda, highlighting conflicts, resolving issues and making recommendations as they arise.
- Decide, plan & execute complex, detailed domestic and international travel itineraries including all transportation, lodging; obtaining all necessary visas and travel documents by working together with the company travel agent.
- Locate, organise and process all travel & personal expenses using appropriate systems and ensure governance of approval and submission.
- Responsibility for raising POs using the corporate systems and ensuring suppliers are paid on time.
- Plan other management events during the year including contracting hotels, ground transportation, meeting facilities, caterers, restaurants, etc.
- Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team and the office.
- Support the organisation of site activities, including attendance at Global Meetings.
- Provide intelligent point of contact for direct reports, stakeholders and key external contacts**.**

**Experience**:

- Previous experience in large matrixed organisation, ideally supporting Board and C-Suite executives.
- Previous experience of providing administrative support and co-ordinating events is ideal.
- This role requires a high degree of independence and motivation to prioritise workload as well as the resilience and ability to manage at high pace while remaining calm under pressure.

The job-holder must be an excellent communicator both written and verbally and have a desire to proactively make continuous improvements

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

To speak to a recruitment expert please contact Zoe Gaut

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