Green Plan Programme Administrator

2 weeks ago


London, United Kingdom West London NHS Trust Full time

**PLEASE NOTE THE EMPLOYER FOR THIS POST IS CLCH.**

Central London Community Healthcare NHS Trust (CLCH) provides community health services to more than two million people across eleven London boroughs and Hertfordshire. We take our environmental responsibilities very seriously. The Trust has a Green Plan in support of the national environmental sustainability agenda and the Greener NHS programme. Our Green Plan details a wide range of projects to minimise the Trust’s environmental impact and reduce carbon emissions. These cover areas like estates and energy use, waste and recycling, remote working and travel.

The purpose of the role is to provide administrative and secretarial support to the Director of Sustainability and the Green Plan Team and project administration for the Green Plan programme.

CLCH and West London NHS Trust have formed a strategic partnership for sustainability. Whilst employed by CLCH the work of this role will be split 50:50 across the two Trusts.

West London NHS Trust (WLNT) is one of the most diverse provider of mental health, community and social care in the UK. The Trust has around 4,000 staff caring for people in hospital and in the community, helping them recover and go on to lead productive lives. It has a strong commitment to the NHS net zero plan.

The ability to travel between sites by public transport, active travel (cycle) or car will be necessary.

**PLEASE APPLY ON THE CLCH WEBSITE**

**Latest jobs**: Central London Community Healthcare NHS Trust (clch.nhs.uk)

Key Working Relationships

The Green Plan Programme Administrator will report to the Director of Sustainability but will provide administrative and project support to the whole green team.

I n t e r na l (CLCH and West London)

CLCH and West London staff at all levels

Communications officers

Clinical service management teams

Corporate function leads, especially Estates, Procurement and Anchor Institution leads, Transport

Volunteers

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Engagement officers from other NHS Trusts and Local authorities

NHS provider sustainability leads, in particular the NW London Community Health Provider Network

NWL Procurement team

Regional and national Greener NHS leads

Environmental consultancies, suppliers and experts

Other organisations relevant to green sustainability eg TFL, Sustrans

Patients’ representatives

Main

**Responsibilities**:
Provide skilled secretarial/administration support to the Joint CLCH and WLNT Green team. Note, this will require using the IT and administrative systems of two different organisations:
West London NHS Trust is one of the most diverse healthcare providers in the UK, delivering a range of mental health and physical healthcare and community services. The Trust runs Broadmoor Hospital, one of three high secure hospitals in the country, with an international reputation.

Our high secure services care for patients from South of England and we provide low and medium secure services across eight London boroughs. The Trust also provides mental and physical healthcare in three London boroughs (Ealing, Hounslow and Hammersmith & Fulham). We employ 4,500 staff, of whom 56% are BME. Our turnover for 2023-24 is £426m.

The Trust is rated as ‘Good’ overall by the Care Quality Commission. Forensic services are rated as ‘Outstanding’.

The Trust is an established partner and contributor in the development of the evolving North West London Integrated Care System and the Integrated Care Board. The Trust leads the NW London Children and Adolescent Mental Health provider collaborative.

Project Support

Preparing agendas, taking minutes and distributing notes of meetings including typing of group discussions and interviews as necessary. This is for a range of meetings from more formal meetings including the monthly sustainability committee meetings and regional ICS workstream meetings, to less formal team meetings.

Managing the team electronic diaries, including arranging and changing appointments, prioritising these as appropriate, ensuring travel time is allocated, parking arrangements determined, maps provided and travel arrangements agreed;
Developing, maintaining and updating project trackers, and circulating trackers following meetings to prompt action, reviewing and updating the tracker with the relevant lead before meetings;
Requesting update reports from workstream/project leads ahead of meetings or to include in reports and other relevant documents;
Carrying out surveys relating to the project;
Providing elements of training to other staff on administrative processes and Green Plan programme documentation.

Handling a range of non-routine project related tasks including the preparation of PowerPoint slides;
Monitoring and updating the Datix risk register information system.

Communications

Processing information relating to the green plan programme and communicating appropriately to different audiences.

Dealing with queries from both NHS and partner organisations



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