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Executive Assistant

2 months ago

Reigate, United Kingdom Blinding Talent Ltd Full time

This Job Description is intended to reflect the nature, range and context of the work and to identify the main requirements of the job, but not necessarily to include an exhaustive list of duties.

**Who Are We?**

Blinding Talent is a small and growing marketing agency based in Reigate, Surrey. Set up by music industry executive Mark Adams, Blinding Talent provide’s specialist marketing support to labels, managers and artists in the music industry.

We are seeking a highly organised, proactive, and energetic Executive Assistant to support our CEO and help drive our company's success.

As the Executive Assistant to the CEO, you will play a critical role in ensuring the CEO's time is maximised and utilised effectively. This position requires a real doer - someone who can take initiative, manage multiple tasks efficiently, and act as the CEO's right hand. Your primary responsibility will be to provide comprehensive administrative support, allowing the CEO to focus on strategic initiatives and high-level decision-making

**Key Responsibilities**:

- **Time Management**: Efficiently manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements to ensure optimal use of time.
- **Meeting Coordination**: Organise and prepare for meetings, including creating agendas, taking minutes, and following up on action items to ensure timely completion.
- **Project Management**: Assist in managing key projects and initiatives, ensuring deadlines are met and objectives are achieved.
- **Administrative Support**: Handle a variety of administrative tasks, including invoicing, expenses, book-keeping, document preparation, sick-leave and office organisation.
- **Research and Analysis**: Conduct research and provide insights on various topics to support the CEO's decision-making process.
- **Confidentiality**: Maintain a high level of confidentiality and discretion in handling sensitive information.
- **Problem Solving**: Anticipate needs, identify potential issues, and proactively develop solutions to streamline company operations.
- **Travel Coordination**: Arrange travel itineraries, accommodations, and logistics for domestic and international trips.
- **Event Planning**: Assist in organising company events and industry conferences.
- **Ad Hoc Tasks**: Perform relevant duties as assigned to support the CEO and the executive team.

**Qualifications**:

- Minimum of 4 years experience as an Executive Assistant or in a similar role.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to work independently, prioritise tasks, and manage multiple projects simultaneously.
- High level of professionalism, integrity, and discretion.
- Strong problem-solving skills and attention to detail.
- Flexible and adaptable to changing priorities and demands.
- Ability to work in a fast-paced environment and handle pressure with grace.

**Benefits**:

- Competitive salary.
- Opportunities to attend music industry events with other members of the team.
- Professional development and growth.
- A fun, dynamic and inclusive work environment.

Blinding Talent is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: £35,000.00-£40,000.00 per year

**Benefits**:

- Company events
- Company pension

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: ExecutiveAssistantBT2024