Receptionist

2 weeks ago

Lancashire, United Kingdom Scantec Full time

**Head Office Receptionist - Chorley (37.5 hours per week)**

Our core values of Passion, Integrity, Challenge and Collaboration drive performance and ensure we add significant value. If joining us as a member of staff, we will support your professional development in an exciting and challenging work environment that will enable you to use, develop and hone your technical expertise in a supportive and collaborative working environment.

**The Role**

To provide an efficient and effective communication channel between company personnel and outside contacts, and to ensure the provision and completion of administrative tasks as directed by the Facilities Manager, HR Manager or People Development Advisor.

Tasks to include
- To receive all physical visitors to the company, ensure they are met promptly, appropriately registered in visitor logs and passed to the appropriate source / relevant member of staff.
- To prepare ‘Welcome Board’ and Visitors Induction.
- To order working lunches and refreshments for visitors and clients, liaising with outside caterers for service of buffets
- Operate telephone system switchboard to receive and announce all incoming calls to relevant members of staff, and to provide callers with an informed response / point of reference
- Record and frank outgoing post daily
- Arrange and book pool cars for staff members
- Monitor stock levels of stationery and order as required
- Take meter readings for gas, electric and water monthly
- Receipt goods inwards delivery notes
- Administration of people & learning systems
- DSE monitoring & filing
- Driver eligibility checks
- Support with dosimetry administration & radiation medicals
- Sending of company cards & flowers
- General Business Support administration and required / instructed

**Qualifications and Skills**
- Well organised with the ability to work to timescales and demonstrate attention to detail
- Routine recording and reporting of information both verbal and numerical
- Experience of employment in a customer facing role
- Competent user of MS Office
- Interpretation, allocation and posting of accounting data
- Preparation and drafting of routine letters, simple reports etc.
- Ability to communicate with a wide range of colleagues at all levels and with external stakeholders and contractors

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