Accounts Assistant

4 weeks ago

Eastwood, United Kingdom Harsco Rail Full time

Company Description

Harsco Rail operates across the world and has a proven and sustained track record in providing customised, technology-driven rail track solutions.

The company has been pioneering mechanised maintenance for more than 100 years. Today, Harsco is still leading the way with practical, customer-driven solutions that set the standard for insight, innovation and performance - keeping the wheels of commerce driving forward and passengers on the move.

Harsco Rail’s Contract Services provide customers with a high quality service by work crews that know the machines’ operation and maintenance best. With years of experience, Harsco Rail’s Contract Service teams have covered more than 640,000 kilometres of track, consistently achieving industry leading production rates and high quality output. Contract services include providing the maintenance, equipment, and labour to complete the job.

Harsco Rail offers contract services for Rail Grinding and has been grinding rail for over 50 years, covering more than 300,000 km (192,000 miles) in the last 7 years.

**Job Description**:
**JOB PURPOSE**

To undertake accounts administration for the Company.

**KEY RESULT AREAS**
- Timely payment of invoices and expenses.
- Integrity of balance sheet (including GRNI, unallocated cash and registered invoice balances)
- Accuracy of administrative systems
- Adherence to Company policies and procedures
- Month end and annual balances

**Qualifications**:
**Competency**

Qualifications & Managerial Experience
- A minimum of 2 years’ experience in an Accounts environment.
- A relevant Bookkeeping/Accountancy qualification.
- GCSE or equivalent Maths/English
- Experience of dealing with customers

Technical Skills
- IT skills and relevant qualifications e.g. Word Processing, Spreadsheets etc.

Behaviours
- Attention to detail
- Organised
- Diligent

Additional Information
**RESPONSIBILITIES & DUTIES**
- To log all purchase invoices accurately upon receipt and to ensure all invoices are signed off in accordance with the current ‘A3 Authorisation Levels’ policy
- Ensuring all invoices/credit notes are scanned across to FSSC (Finance Shared Services Centre) in a timely manner.
- Matching purchase invoices and credit notes to orders and ensure that they are authorised in line with company policies and procedures.
- To assist the FSSC with the preparation of supplier statement reconciliations.
- Regularly review Goods Received Not Invoiced reports and to expedite supplier invoices and credit notes where appropriate.
- Regularly review registered third-party invoice listings and ensure that they are cleared in a timely manner.
- Ensuring that there are no debit balances on the purchase ledger and to ensure payment runs occur on a regular basis.
- Resolution of any queries arising with respect to supplier invoices and credit notes.
- Ensuring the general integrity of the purchase ledger.
- Completion of analysis of general ledger accounts onto monthly spreadsheets as required.
- Ensuring petty cash requests are approved and appropriately coded and agreed petty cash amounts are replenished as necessary.
- Posting of month end journals ensuring correct authorisation has been sought.
- Complying with all Company policies and procedures including Health, Safety, Quality and Environmental
- Maintaining the fleet data base and generating month end accruals and prepayments entries in line with month end timetable.
- To order fuel cards and maintain fuel database.
- Preparation of various month end accrual entries as noted on the monthly timetable.
- To ensure all prior month reversing journals are reversed and to ensure all journals of a monthly recurring nature are identified and processed in the following month.
- To be responsible for cheque requisition forms ensuring that all cheques are approved as required.
- To ensure Bank Statements are balanced on a daily basis.
- To reconcile all local and foreign currency cashbooks at least weekly and ensure that relevant entries are posted into the accounting system
- To reconcile intercompany balances and settle in line with advised timetable.
- Preparation and completion of the FX Exposure report to Treasury on a twice monthly basis.
- To perform daily, weekly and monthly integration routines and ensure that items blocked/rejected are resolved in an accurate and timely manner.
- To regularly review unallocated cash balances and ensure that these are cleared in a timely manner.
- To undertake any other duties as reasonably requested by the Finance Manager.

**HEALTH, SAFETY & ENVIRONMENTAL RESPONSIBILITIES**
- To take reasonable care for the health and safety of yourself and other persons who may be affected by your acts and omissions at work.
- Contribute to the delivery of company occupational health and welfare, safety and environmental improvement plans.
- Only undertake work for which you have been trained and (if required) certified competent.
- To comply with Risk As

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