Senior Admin

We currently have an opportunity within our team for a Senior Admin & Clerical Support Officer. The Senior Admin Officer supports the smooth running of the Facilities business takes Lead responsibility for clerical staff, co-ordinating and overseeing the allocation of tasks and providing guidance and supervision as appropriate

They are required to provide a comprehensive secretarial and administrative support service to the locality based Head of Facilities, Facilities Manager, Catering Manager and wider Facilities Department team. This will include correspondence, including letters, memoranda, presentations, spreadsheets and reports

There will be a need for the postholder to review, develop and control administrative systems to assist the Facilities services Manager with the management of the workload and responsibilities

The postholder needs to be precise in their day to day work as the role will involve recording information in staff pay, sickness absence and annual leave. They will also have responsible for procurement, distribution and security of stock for the Department

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

The post will be based at Wrexham Maelor Hospital
- Responsible for providing a comprehensive secretarial and administrative support service to the locality based Head of Hotel Services, Hotel Services Manager, Catering Manager and wider Facilities Department team.
- Ensure adequate clerical cover for absence during annual leave, sickness and other busy periods.
- Schedules and arranges meetings, including the compilation of agenda and the taking and transcribing of formal minutes. This may include hearings, disciplinaries and Facilities Senior Management meetings. Ensuring that all minutes and action plans are distributed in an efficient and timely manner.
- Manages the diary of the Head of Hotel Services, Hotel Services Manager and Catering Manager, including scheduling and rescheduling of appointments.

Responsible for producing all day to day correspondence, including letters, memoranda, presentations, spreadsheets and reports using the Microsoft Office package.
- Deal with incoming and outgoing mail, to date stamp and distribute appropriately. Collection of qualitative and quantitative data for inclusion into regular / annual reports

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.