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Administrator/receptionist - Tenby Branch

5 months ago

Tenby, United Kingdom LHP Accountants Full time

LHP are looking for an organised and self-motivated individual to join us as an administrator in our modern and dynamic office. You will have the natural ability to undertake administrative tasks (following full training) and work to deadlines in an organised and efficient manner. You will be confident in communicating with both clients and colleagues to prioritise work and complete your tasks in the most logical order. You will not be afraid to ask questions when necessary, but will be organised enough to make note of answers for future reference and to avoid repetition. You will have the ability to research things yourself to come up with potential answers and solutions before agreeing them with management.

You will be supporting our busy Accounts, Tax and Bookkeeping providing the backbone to our operation, and your role is extremely important in achieving the client service we need across our business and maximising team efficiency within our teams.

This role could suit someone who is looking to stay in administration work but still be incredibly key within a business.

There is scope to make the role your own and progress. Prior experience is not important, your natural skill set and personality will be judged at interview and potentially through a second stage task-based assessment following interview.

**Preferred skills**
- Organisation
- required
- Ability to work to deadlines
- required
- Communication
- Prioritisation
- Problem solving
- Teamwork
- Ability to pick up IT systems easily
- required
- Knowledge of excel and word - required
- Ability to speak Welsh desirable but not essential

**Role and responsibilities**

Duties _**(full training will be provided on all duties and no previous experience is needed)**:_
- Check in accounts information on the system; request additional information from the client
- Submit company accounts and CT600s online
- Submit confirmation statements online and other Companies House duties
- Amend and update client details on our internal database
- Client administrative setup on our multiple systems
- Write to obtain professional clearance from other firms to take on a new client
- Send clearance to other firms when requested for clients exiting
- HMRC form completion for new clients
- Ad hoc letters to Companies House, HMRC, etc
- Update client information on Companies House when changes are made (i.e. directors, shares, etc)
- Using petty cash provided and in work time, shop for weekly fruit for the office
- Filing, scanning
- Uploading & scanning data to online systems
- Sending stock sheets to clients on a monthly basis
- Ad hoc tasks for the directors
- Reception desk
- Answering and transferring client calls
- Generating invoices
- Inputting Tax and VAT information on to the systems.
- Other similar duties as required

**Qualifications and education requirements**

All levels will be considered as the person and skills are more important than qualifications.
- **Required: GCSE English and Maths at C or above.**_

**Benefits**:

- Flexitime

Schedule:

- Flexitime

Ability to commute/relocate:

- Tenby: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person