Executive Assistant

3 weeks ago

Leeds, United Kingdom The Financial Advice Service Ltd Full time

**JOB DESCRIPTION**:
Provide comprehensive administrative support to the CEO and Group Chairman by handling information requests, performing clerical functions, and executing varied support tasks to allow the execs to focus on their managerial and strategic responsibilities.

**WORKING HOURS/PATTERN**:
Normal working week of 37.5 hours; 9am - 5.30pm Monday-Thursday and 9am - 4pm Friday. From time-to-time work may be required outside of normal hours. Leeds office-based role but may require travel nationally as and when.

**BENEFITS**:

- 25 days annual leave plus Bank Holidays increasing by 1 day each year after 3 years service (maximum of 5 additional days)
- 4pm Finish on a Friday
- Annual performance related Company bonus and salary review
- Buying and selling annual leave scheme
- 5% Employer pension contribution
- Access to our Employee Assistance Programme with Health Assured
- Opportunities for continuous professional development
- Free mortgage advice
- Regular social events throughout the year
- Smart/casual dress code
- Weekly fruit & snacks provided

**KEY RESPONSIBILITIES**:

- Provide high-level PA support to our CEO and Group Chairman as required. Awareness of their key priorities and objectives is essential to be able to effectively manage their time and commitments.
- Organise and maintain calendars, schedule appointments and meetings efficiently.
- Provide administrative support for the CEO and Group Chairman such as drafting documents, producing reports and preparing presentations.
- Coordinate and schedule meetings, including logistics, agendas, minute taking and follow-up actions, ensuring smooth proceedings and effective communication.
- Arrange travel itineraries, accommodation, and transportation, ensuring cost-effectiveness, convenience, and adherence to preferences and schedules.
- Assess priorities and manage multiple tasks simultaneously, proactively identifying and addressing urgent matters while maintaining attention to detail.
- Handle sensitive information with discretion and confidentiality, maintaining trust and professionalism in all interactions and transactions.
- Anticipate and resolve issues efficiently, demonstrating resourcefulness and adaptability in addressing challenges as they arise.
- Assisting with projects and initiatives as required. Providing support with project planning, coordination, and implementation.
- Acting as the first point of contact for any external parties visiting the office.

**PERSON SPECIFICATION**

**Qualifications**

Desirable

Educated at degree-level

**Experience**

Essential
- Able to demonstrate substantial experience working effectively as an EA to senior executives.

**Skills**
- Strong organisational skills with the ability to prioritise tasks and manage time effectively.
- Excellent verbal and written communication skills, with proficiency in handling correspondence and interacting with stakeholders at all levels.
- Strong administration skills, including document preparation, calendar management and task coordination.
- Meticulous attention to detail and accuracy in completing tasks and managing information.
- Flexibility and adaptability to changing priorities and environments, with a proactive and solution oriented approach to challenges.
- Strong interpersonal skills with the ability to build effective relationships and collaborate with colleagues and external partners.

**Behaviours**

**Open** - Relate and communicate with others, adapting your style to everyone.

**Positive** - Being optimistic and encouraging a positive mindset.

**Professional** - Exhibiting a courteous, conscientious, and business like manner.

**Leadership** - Drive the company vision and positively influence those around you.

**Cooperative** - Work together and support each other to learn and grow.

**People Focused** - Delivering the best service and adding value to our clients and treating each other with the utmost respect.

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£40,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Employee discount
- Financial planning services
- Flexitime
- Health & wellbeing programme
- On-site parking
- Paid volunteer time
- Referral programme
- Sick pay
- Transport links

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme
- Performance bonus
- Yearly bonus

Work Location: In person

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