Executive Assistant in Newcastle

3 months ago

Newcastle upon Tyne, United Kingdom Oliver Wyman Group Full time

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC].

**Job Overview**:
Reporting to the London EA Manager, the EA will provide executive level administrative support to up to 3 Partners. The position is a hybrid role with a minimum of 60% based in our Newcastle office with the other 40% working from home. Hours are 9:00am-6:00pm (including one hour lunch break).

**Key Responsibilities**

Daily administration (60%)
- Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate.
- Coordinate travel and accommodation, book cars, rail tickets, etc.
- Prepare letters, proposals and other documents
- Prepare monthly timesheets and expense reports for each assigned Partner and Principal.
- Assist with greeting clients, booking and setting up meeting rooms and organizing catering.
- Assist in organization of Partner files and offices.
- Assist the Marketing Department with the coordination of customized mailings.

Client development (30%)
- Understand Partner’s key client and sales goals and support them by:

- Maintain list of contacts and business activities in address book and CRM database.
- Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary).
- Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly.
- Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months").
- Develop excellent rapport with client assistants to further develop the client relationship.
- Execute requested follow-up calls for client mailings.
- Become familiar with the Practice themes and Oliver Wyman ‘products’ to develop confidence in setting up meetings with clients.

**Team Support (10%)**
- Provide coverage for EAs when out of the office to ensure seamless support to Partners
- Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm.
- Provide training and support to new EAs.
- Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team.

**Who we are looking for**:

- Minimum of three years’ experience working in an administrative or customer service position. Experience in management consultancy, financial services, and/or a similar professional services industry a plus.
- Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
- Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment.
- Poise and judgment
- Ability to maintain and respect confidentiality
- Proactive team player who has experience of and has enjoyed working as part of a team. Willing to offer assistance when there is down time.
- Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
- Self-starter, quick study, confidence and ability to work with little guidance
- Ability to take constructive feedback in stride and incorporate feedback quickly.
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.
- Methodical, organized, excellent attention to detail and stickler for accuracy.
- Flexible attitude, hard-working and results driven.
- Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.

**Technical skills**
- Good Word, PowerPoint and Excel skills.
- Working knowledge of Outlook, a plus.
- Knowledge of CRM systems (Microsoft Dynamics), a plus
- Touch typing speed of 50-60 wpm. A formal typing qualification would be useful, but not a necessity.

**Why join us at Oliver Wyman?**

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave

  • Executive Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £29,605 - £30,487 per annum, with progression to £32,982 Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. The Role We have an exciting opportunity to join...

  • Learning Support Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Education Network Newcastle Full time

    Learning Support Assistant - Newcastle The Education Network is currently working in partnership with a school in Newcastle in search of a Learning Support Assistant to join their team from September 2024. In order to be successful in your application, you must be confident and have some experience of supporting children to achieve their learning...

  • Learning Support Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Education Network Newcastle Full time

    Learning Support Assistant - NewcastleThe Education Network is currently working in partnership with a school in Newcastle in search of a Learning Support Assistant to join their team from September 2024.In order to be successful in your application, you must be confident and have some experience of supporting children to achieve their learning goals...

  • Learning Support Assistant

    3 weeks ago

    Newcastle upon Tyne, United Kingdom Education Network Newcastle Full time

    Learning Support Assistant/Cover Supervsior - Newcastle The Education Network is currently working in partnership with a small SEN school basedin  Newcastle who are searching for a Learning Support Assistant to join their team from September 2024.  In order to be successful in your application, you must be confident and have some experience of...

  • Learning Support Assistant

    5 days ago

    Newcastle upon Tyne, United Kingdom Education Network Newcastle Full time

    Learning Support Assistant/Cover Supervsior - NewcastleThe Education Network is currently working in partnership with a small SEN school basedin  Newcastle who are searching for a Learning Support Assistant to join their team from September 2024. In order to be successful in your application, you must be confident and have some experience of supporting...

  • Cocktail Bartender

    3 months ago

    Newcastle upon Tyne, United Kingdom Turtle Bay Newcastle Full time

    **Cocktail Bartender - Newcastle** We’re looking for a Cocktail Bartender to join our Turtle Bay Family in Newcastle. Our Bartenders are the life and soul of the party, they deliver the best cocktail recommendations, good vibes and Caribbean Good Times! As a member of our bar team, you’ll learn how to free-pour, multi-pour and make endless delicious...

  • Accommodation Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Accommodation Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Accommodation Assistant

    2 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Accommodation Assistant

    1 month ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Accommodation Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Jet Centre Executive

    4 months ago

    Newcastle upon Tyne, United Kingdom Newcastle International Airport Ltd Full time

    **Samson Executive Jet Centre** Samson is the private jet facility located at Newcastle International Airport. The facility is ideally situated to allow executive passengers and crew members a simple transition to and from their private aircraft. The facility is located on the south apron at Newcastle International Airport, about a mile from the busy...

  • Field Sales Executive

    3 months ago

    Newcastle upon Tyne, United Kingdom Gold Group Full time

    Field Sales Executives Newcastle £25,000 Basic + Car allowance £450 a Month + Uncapped Commission - OTE £50,000 Brief Field Sales Executives needed for a for a well-known Full Fibre Broadband provider based in Newcastle who are expanding at pace and looking to employ a number of Field Sales Executives that are target driven, bubbly individuals,...

  • Field Sales Executive

    3 months ago

    Newcastle upon Tyne, United Kingdom Gold Group Full time

    Field Sales ExecutivesNewcastle£25,000 Basic + Car allowance £450 a Month + Uncapped Commission - OTE £50,000BriefField Sales Executives needed for a for a well-known Full Fibre Broadband provider based in Newcastle who are expanding at pace and looking to employ a number of Field Sales Executives that are target driven, bubbly individuals, looking to get...

  • HR Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **HR Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for HR Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at their doorstep. The...

  • Food & Beverage Assistant(Casual)

    2 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at their doorstep. The hotel has 265 rooms including double, twin, triple and family rooms, as well as executive rooms and fitness suite. Guests and visitors to...

  • Food & Beverage Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Food & Beverage Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Food & Beverage Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Executive Assistant

    3 months ago

    Newcastle upon Tyne, United Kingdom Page Personnel Full time

    Executive Assistant, Non For Profit organisation - Great Benefits + Free Parking on site **About Our Client**: - Large not for Profit organisation based in central Newcastle NE3 Key responsibilities for the Executive Assistant include but are not limited to: - Provide a comprehensive and fully confidential secretarial and executive assistant service to...

  • Sales Executive

    3 months ago

    Newcastle upon Tyne, United Kingdom Lookers Full time

    Overview Newcastle Audi 44 hours a week £55,000 OTE  (including £25,000 basic plus uncapped commission) NO HANDOVERS Lookers Audi Newcastle are recruiting for an ambitious and experienced Sales Executive to join our hard-working and friendly team. As part of our new generation of sales executives you will be responsible for the handling...

  • Food & Beverage Assistant (Casual Hours)

    3 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Food & Beverage Assistant (Casual Hours) - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Food & Beverage Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with...