Executive Assistant in Newcastle

5 months ago

Newcastle upon Tyne, United Kingdom Oliver Wyman Group Full time

Oliver Wyman is a global leader in management consulting. With offices in 70 cities across 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. The firm has more than 6,000 professionals around the world who work with clients to optimize their business, improve their operations and risk profile, and accelerate their organizational performance to seize the most attractive opportunities. Oliver Wyman is a business of Marsh McLennan [NYSE: MMC].

**Job Overview**:
Reporting to the London EA Manager, the EA will provide executive level administrative support to up to 3 Partners. The position is a hybrid role with a minimum of 60% based in our Newcastle office with the other 40% working from home. Hours are 9:00am-6:00pm (including one hour lunch break).

**Key Responsibilities**

Daily administration (60%)
- Maintain diaries for Partners, scheduling internal and external meetings, conference calls, video conferences, communicating with clients and infrastructure staff as appropriate.
- Coordinate travel and accommodation, book cars, rail tickets, etc.
- Prepare letters, proposals and other documents
- Prepare monthly timesheets and expense reports for each assigned Partner and Principal.
- Assist with greeting clients, booking and setting up meeting rooms and organizing catering.
- Assist in organization of Partner files and offices.
- Assist the Marketing Department with the coordination of customized mailings.

Client development (30%)
- Understand Partner’s key client and sales goals and support them by:

- Maintain list of contacts and business activities in address book and CRM database.
- Track and maintain sales activity/pipeline (e.g. who we have called upon, how far the discussions have progressed, what we have promised by when, and follow-up with Partners as necessary).
- Proactively spot clients that haven't been called upon and/or who need follow-up; arrange meetings accordingly.
- Coordinate travel efficiently by grouping client meetings where possible ("you're in Paris to see XYZ Company, shall I try to set up a meeting with X Company because we haven't spoken to them for three months").
- Develop excellent rapport with client assistants to further develop the client relationship.
- Execute requested follow-up calls for client mailings.
- Become familiar with the Practice themes and Oliver Wyman ‘products’ to develop confidence in setting up meetings with clients.

**Team Support (10%)**
- Provide coverage for EAs when out of the office to ensure seamless support to Partners
- Provide short-term coverage for Partners who may be in the midst of an EA assignment transition or who are new to the Firm.
- Provide training and support to new EAs.
- Participate in team meetings and projects with an eye to improving processes and the overall performance of the EA team.

**Who we are looking for**:

- Minimum of three years’ experience working in an administrative or customer service position. Experience in management consultancy, financial services, and/or a similar professional services industry a plus.
- Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards
- Excellent verbal and written communication skills and able to deal with people at all levels across a multicultural environment.
- Poise and judgment
- Ability to maintain and respect confidentiality
- Proactive team player who has experience of and has enjoyed working as part of a team. Willing to offer assistance when there is down time.
- Ability to juggle several tasks at once, to prioritize and manage own time - Not a clock watcher or someone who is unwilling to step outside their job description
- Self-starter, quick study, confidence and ability to work with little guidance
- Ability to take constructive feedback in stride and incorporate feedback quickly.
- Ability to manage a heavy work volume and meet deadlines in an extremely fast paced environment.
- Methodical, organized, excellent attention to detail and stickler for accuracy.
- Flexible attitude, hard-working and results driven.
- Finally, we are looking for someone who will be committed to the company and add to the life and culture of Oliver Wyman.

**Technical skills**
- Good Word, PowerPoint and Excel skills.
- Working knowledge of Outlook, a plus.
- Knowledge of CRM systems (Microsoft Dynamics), a plus
- Touch typing speed of 50-60 wpm. A formal typing qualification would be useful, but not a necessity.

**Why join us at Oliver Wyman?**

At Oliver Wyman, we lead with heart - we love what we do and have fun while we do it We also strive for breakthroughs by questioning, seeking diverse perspectives, and finding powerful and sustainable solutions. If you share these values and want to work as one and own our impact at the same time, be brave

  • Executive Assistant

    6 months ago

    Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £29,605 - £30,487 per annum, with progression to £32,982 Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. The Role We have an exciting opportunity to join...

  • Secondary School Teaching Position Newcastle

    3 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom GSL Education - Newcastle Full time

    Secondary School Teaching Position NewcastleLocation: Newcastle, Salary: £150 - £220 per dayAbout the JobWe are seeking a talented and motivated Secondary Teacher to join our team in Newcastle. As an Early Career Teacher, you will have the opportunity to work with students from diverse backgrounds and abilities.This role offers a chance to develop your...

  • Accommodation Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Accommodation Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Accommodation Assistant

    6 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Accommodation Assistant - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Accommodation Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at...

  • Jet Centre Executive

    6 months ago

    Newcastle upon Tyne, United Kingdom Newcastle International Airport Ltd Full time

    **Samson Executive Jet Centre** Samson is the private jet facility located at Newcastle International Airport. The facility is ideally situated to allow executive passengers and crew members a simple transition to and from their private aircraft. The facility is located on the south apron at Newcastle International Airport, about a mile from the busy...

  • Executive Support Professional for Newcastle Office

    1 week ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Cloud Online Recruitment Full time

    Job Title: Executive Support Professional for Newcastle OfficeWe are seeking an experienced Executive Support Professional to join our team in Newcastle.This is a fantastic opportunity for a skilled secretary or administration assistant who can provide exceptional support within tight deadlines and work collaboratively as part of a busy team.The ideal...

  • Genetic Researcher Position at Newcastle University

    2 weeks ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    About the Role Newcastle University is seeking a highly skilled genetic researcher to join its vibrant and dynamic team. As a Research Assistant/Associate, you will be part of a world-class research group renowned for its extensive experience in characterising mitochondrial function in both health and disease. The successful candidate will have a good...

  • Food & Beverage Assistant(Casual)

    5 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with Newcastle City at their doorstep. The hotel has 265 rooms including double, twin, triple and family rooms, as well as executive rooms and fitness suite. Guests and visitors to...

  • Newcastle Car Sales Executive

    4 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Lookers Full time

    We are looking for a skilled Sales Executive to join our team at Lookers Audi Newcastle.This is a new concept that allows sales executives to do what they do best – sell – rather than getting bogged down by the day-to-day restraints of the motor trade.The successful candidate will have a full UK driving license as they may be expected to drive some of...

  • Edge AI Hub Professional

    4 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    We are seeking a highly skilled Business and Communities Executive to join our team at Newcastle University. This is an exciting opportunity to work on a collaborative project that aims to support a robust and interconnected AI vision linking researchers, innovators, and practitioners.The successful candidate will have demonstrable experience of stakeholder...

  • Invigilators - Newcastle

    6 months ago

    Newcastle upon Tyne, United Kingdom Pertemps Network Group Full time

    **Invigilators - Newcastle**: - BLLC229**£60 - £70 Per Day** - Part Time**Temporary** **Newcastle upon Tyne, Tyne and Wear** **Education** **Job Description**: **Invigilation - Newcastle** We are looking for Exam Invigilators to assist with examinations throughout the school year, but mainly in May and June. - You will be employed on a casual basis to...

  • Food & Beverage Assistant (Casual Hours)

    6 months ago

    Newcastle upon Tyne, United Kingdom Maldron Hotel Newcastle Full time

    **Food & Beverage Assistant (Casual Hours) - Maldron Hotel Newcastle** **We have a fantastic new vacancy for Food & Beverage Assistant in the excellent Maldron Hotel Newcastle.** Located on Newgate Street, Maldron Newcastle is in the heart of the city, providing a central location for guests who are looking for stylish and comfortable accommodation with...

  • Newcastle Fenwick

    5 months ago

    Newcastle upon Tyne, United Kingdom The Kooples Full time

    Position description **Category**: - Retail **Job title**: - Full-Time Sales Assistant - Newcastle Fenwick **Contract type**: - Permanent contract **Contractual hours**: - Full-time **Job description**: **_We are looking for a Full-Time 40H Sales Assistant with experience in retail to join our amazing team in Newcastle!_** - Target Focused with...

  • Executive Chef Opportunity in Newcastle

    5 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Pho Full time

    Job Title: Executive Chef Opportunity in NewcastleWe are seeking an experienced and ambitious Sous Chef to join our dynamic kitchen team at Pho in Newcastle.About the Role:The successful candidate will have a proven track record of delivering high-quality dishes in a fast-paced environment. You will be responsible for leading our kitchen team, developing...

  • Casual Food and Beverage Assistant

    5 months ago

    Newcastle upon Tyne, United Kingdom Delta Hotels by Marriott Newcastle Gateshead Full time

    We're looking for **casual food and beverage associates** that want to develop their careers in the hospitality industry. This is a fantastic opportunity for you! Set by the A1M next to the MetroCentre, Europe's largest leisure and retail complex, the Newcastle Marriott Hotel MetroCentre offers the location, exceptional service and amenities you'd expect...

  • Business Development Manager

    3 days ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom Newcastle University Full time

    Newcastle University offers a challenging and rewarding opportunity for a Business and Communities Executive. As part of our team, you will play a key role in fostering and maintaining long-term industry and sector relationships.This is a fixed-term position for 12 months, with an expected start date in January or February 2025. The role requires strong...

  • Executive Culinary Manager

    1 week ago

    Newcastle upon Tyne, Newcastle upon Tyne, United Kingdom KE Hotels (Newcastle) Full time

    At KE Hotels (Newcastle), we are seeking an exceptional Executive Culinary Manager to lead our culinary team.Salary: £60,000 - £80,000 per annumWe are looking for a highly motivated and experienced professional to manage all aspects of our kitchen, ensuring that our guests have a comfortable and enjoyable dining experience.Key Responsibilities:Leading and...

  • Customer Advisor

    6 months ago

    Newcastle upon Tyne, United Kingdom Newcastle Building Society Full time

    **About the role**: Would you like to be part of a team who has won Best Regional Building Society for 7 years running? A team who believes that keeping financial advice on our high streets is important for everyone in our local communities? Do you thrive in a face-to-face customer focused environment? If so, our Customer Adviser role could be the perfect...

  • Fenwick Newcastle

    6 months ago

    Newcastle upon Tyne, United Kingdom The Kooples Full time

    Position description **Category**: - Retail **Job title**: - 16H Part-time Sales Assistant - FENWICK NEWCASTLE **Contract type**: - Permanent contract **Contractual hours**: - Part-time **Job description**: **We are looking for a passionate and retail experienced Part-Time (16H/week) Sales Assistant to join our team in Fenwick Newcastle!** *** -...