General Administrators
2 weeks ago
To provide a comprehensive administration service within HMP Barlinnie.
- ResponsibilitiesProvide administrative support within the department, responding to departmental queries/requests for information and carry out ad-hoc duties as directed by management.
Maintain accurate computerised records/databases and reporting on this information as required.
Maintain the secure management of paper and electronic files held within the department, ensuring a filing system of all records is kept in line with the SPS Document Retention policy.
Diary management, meeting room bookings and attending meetings to record and produce an accurate minute where required.
Produce various written correspondence to internal and external agencies.
Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
**Person Specification**
- Qualifications RequirementsA minimum of two National 5 (or equivalent) qualifications, including English and Mathematics or relevant experience gained in a similar role and/or environment.
- Experience Requirements- Competent and experienced in all aspects of administration. ESSENTIALExperience of recording and producing accurate minutes of meetings. ESSENTIAL
Experience of maintaining computerised records/databases and reporting on this information. ESSENTIAL
- Knowledge Skills RequirementsWell developed interpersonal and communication skills both written and oral. ESSENTIAL
Competent in the use of computerised systems including Microsoft Office (Excel, Word, Outlook). ESSENTIAL
- Ability to effectively prioritise your workload to meet departmental and organisational deadlines. ESSENTIALAwareness of the Data Protection Act and the requirement for confidentiality. DESIRABLE
- Selection method 1- Final Stage Interview
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