Fleet Administrator

4 weeks ago


West Bromwich, United Kingdom Integral UK Full time

**Fleet Administrator**

**The Role**

This is a varied role - one that will see you handling a broad range of administrative tasks. This is a challenge, ideal for a natural organiser with strong secretarial and administrative skills, as you will be providing effective support to the Fleet Lead and Finance Director.

You will need to be a good communicator, self-motivated with lots of enthusiasm, be flexible in your approach and enjoy working as part of a team to achieve the goals required.

**Duties and** **Responsibilities**

You will support the business in the development, implementation, and maintenance of administrative systems, policies, and procedures to enable the company to operate effectively and efficiently.

You will be working in a fast-paced environment where attention to detail is of paramount importance, a logical and can-do attitude is a must.

**Job Accountabilities**:
Management of day-to-day Fleet activities, this includes, but is not limited to:

- Management of the Fleet documentation, ensuring it is current and up to date.
- General support to the Fleet Lead for fleet related business as usual issues and projects.
- Review of fleet related invoices to make sure all information is correct, including format and cost centres along with tracking the monthly spend to highlight any anomalies
- Management of information flow to all suppliers on a weekly basis
- Arrange hire vehicles as required
- Management of the hire fines and accident management re-imbursement process
- Setting up of new users/drivers within our tracker and mileage capture systems
- Providing updates to our leasing company of any allocations, reallocations and terminations
- Request and supply of information to key stakeholders when required
- Management of excess hire fuel spend
- Management of the reconnection of all tracker units
- Regular audit of all supplier data to keep information current
- Send out MOT reminders
- Creation of vehicle files on delivery for filing of all vehicle related documentation
- MID/MOT and RFL audit
- Manage the driver mandate process
- Chasing up spare vehicle allocations
- Provide innovative ideas on how to improve our current systems
- Any other ad hoc duties as advised by the Fleet Lead

**Essential Qualifications**
- The ability to prioritise tasks and work under pressure
- Good team working skills
- Excellent interpersonal, oral and written communication skills
- Have a logical, precise, and accurate approach to work
- Able to work flexibly and prioritise workload
- A problem-solving approach to work
- Excellent organisational and time-management skills
- Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) and other commonly used office packages
- Strong IT and typing skills


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