Part Time Administrator

3 weeks ago


Reading, United Kingdom Charalle Recruitment Limited Full time

Expanding Accountancy firm with offices very close to Reading Station seek an Administrator to join their Facilities Department.

You will be working three days per week 8.30-2.30 in the Facilities Department.

Core duties will include;
General administration as required including, but not limited to:

- Managing the administration of the meeting room booking system and ensuring that external meeting rooms are client ready at all times
- Managing the booking of visitor car parking spaces
- Performing front of house duties as required, greeting clients and visitors, preparing refreshments where appropriate and assisting with any client requirements such as photocopying, scanning etc
- Performing regular stocktaking of office consumables ensuring that supplies are kept topped up
- Playing a key role in supporting the Facilities Manager with all facilities matters pertaining to the office e.g. logging of faults and repairs, liaising with contractors and updating the Facility Manager on any repairs which need attention
- Carrying out regular inspections of the office to ensure all facilities are working, noting any that are not and reporting accordingly
- Managing the incoming/outgoing post requirements for the office
- Scanning and uploading of any office invoices to Concur for approval and forwarding any cheques which arrive to the Finance Team for lodgement
- Archiving of paper files and arranging file destruction as required



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