Finance Officer

6 months ago

Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

Working within the Accounts Payable and Ordering team based at Stella House, the role of Finance Officer will support and contribute to a wide variety of payments we make to NHS clients and suppliers. Meeting KPI and service standards as agreed with clients is our priority, therefore experience of meeting deadlines, attention to detail and accuracy are important skills to bring to the role.

What do we offer?

27 days leave (increasing with length of service) plus 8 bank holidays

Flexible working (we are happy to discuss options such as compressed hours)

Hybrid Working

Flexi time

Career development

Active wellbeing and inclusion networks

Excellent pension

NHS Car lease scheme

Access to a wide range of benefits and high street discounts

The Finance Officer role is essential in supporting the payments we make to various NHS schemes, including NHS Student Services, Social Work Bursaries and NHS Learning Support Fund.

Working as part of the Accounts Payable and Ordering team within Corporate Finance, the Finance Officer will play a key role in processing supplier invoices, maintaining accuracy and following strict procedures in line with anti fraud and VAT legislation.

Here at the NHS Business Services Authority (NHSBSA), what we do matters.

We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we take pride in being part of something so meaningful, that touches millions of lives.

Just as we design our services around the needs of our customers, we place our people at the heart of our organisation. That’s why when you join us, you’ll be empowered and given the right support to help your career grow.

As one of the UK’s Best Big Companies to work for, we’re all connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.

We strive to offer a fantastic colleague experience, where every voice is heard, and every colleague is supported and respected. Wellbeing, diversity and inclusion is at the centre of this, so when you join us, you can connect with our Lived Experience Networks who help us to bring our authentic selves to work.

We are people connected to care.

**In this role, you are accountable for**:
Ordering and Accounts Payable

Input and maintain supplier details on the accounts payable system. This will include ensuring the validity of the supplier details using a range of techniques, complying with NHS anti-fraud protocols and ensuring an audit trail is maintained. Discrepancies with supplier details will be fully investigated and issues resolved or appropriately escalated as required

The accurate and timely input of supplier’s invoices and credit notes. You will be required to ascertain the appropriate signatory to ensure the approvals are in line with Standing Financial Instructions (SFIs), the Scheme of Delegation and analyse the type of spend, to ensure the correct VAT treatment is made in line with HMRC NHS VAT legislation

Creation of Purchase Orders, ensuring that the appropriate processes have been followed and all approvals are in place. Adhering to the Commercial procurement process, making decisions on the appropriate route for purchases, rejecting and advising where necessary.

Receive, log and respond to queries from suppliers, members of staff, and hosted/managed services agencies where there may be issues about non-payment or other sensitive queries. Use knowledge of systems, processes and legislation to investigate discrepancies and issues and use own judgement to resolve or escalate where necessary.

Reconcile and enter manual payments into purchase ledger, ensuring correct supporting documents and approvals have been attached for compliance. This includes analysis of the monthly credit card statements, direct debits, and ad-hoc faster payments/CHAPS.

Further information can be found on the attached Job Description/Person Specification.

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