Accounts Payable Administrator
2 weeks ago
**Accounts Payable Administrator - Hybrid/Remote**
**Main function of the job**
The post holder will be working in the Finance team, alongside another AP Administrator. You will be responsible for ensuring the full P2P cycle is effectively managed, maintaining a clean and concise Purchase ledger. The role will be reporting to the Head of Finance.
**Your Profile**
**The Company**
Clece Care Services Ltd (CCS) is a group of regional care companies operating from over 100 locations across the UK and with more than 6,000 care and support professionals. Its headquarters are based at Ella Mews, London. You will be part of a compact finance team so being a team player is essential to help this function operate effectively.
**Responsibilities**:
- Ensuring proper governance of all purchases; correct authorisations received for the expenditure
- Ensure all supplier invoices go through the right authorisation route for sign off
- Manage the set-up of new suppliers
- Request, receive, file and scan all accounts payable related documents including purchase requests, invoices and supplier set up information and correspondence
- Resolve and query charges with suppliers, where necessary
- Ensure all invoices are recorded in Peoplesoft correctly and in a timely manner
- Ensure all suppliers are paid on time
- Responsible for the bank reconciliation
- Reconciliation of the purchase ledger
- Month end close; supplier accrual postings and bank reconciliation close
- Management of the prepayments and monthly releases
- Management of petty cash
- Management of fixed asset register including regular audit
- Maintaining records of supplier agreements/ contracts
- Maintaining records of property and operating leases
- Responsible for all monthly reporting files relating to expenditure / AP
- Assist yearly audits, leading on any AP related queries
- Expected to work as part of wider accounting team and help with any other requirements in the department as necessary
- NB: This list is not exhaustive. The post holder will from time to time be expected to undertake other duties which will be allocated with due regard to the individuals’ skills, experience and ability and in agreement with the Line Manager_.
**Skills**:
Minimum of 3 years working in Accounts Receivable
AAT qualified or part qualified accountant
Experience of processing large batches of supplier invoices a large diverse organisation or for multiple areas
Experience of managing online bank accounts
- setting up payments
Solid understanding of bank reconciliations
- payment allocations
Excellent communication skills and the ability to liaise confidently with suppliers
Excellent customer service and team player skills
Comfortable working in a fast-paced, varied and demanding environment
**Key Competencies**:(aside from the technical skills listed above, these are the core skills required for the role):
Attention to detail
Numerate
IT literate
Excellent Communicator and customer service skills
Ability to work on own initiative with mínimal supervision
Team player
Can do attitude
**Salary**: £24,000 - £30,000
Start Date: - ASAP
**Benefits**
- 35 hour week
- Flexible working/WFH
- Study Support
- Company Pension
- Sick Pay
- 25 days holidays plus 8 Bank Holidays
**Job Types**: Full-time, Permanent
**Salary**: £24,000.00-£30,000.00 per year
**Benefits**:
- Company pension
- Flexitime
- Sick pay
- Work from home
Schedule:
- Monday to Friday
**Experience**:
- Accounts receivable: 3 years (required)
Work authorisation:
- United Kingdom (required)
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