Administrator - Lease Advisory

6 months ago

Bristol, United Kingdom Lambert Smith Hampton Ltd Full time

**Job Title**: Administrator

**Department**: Lease Advisory

**Location**: Bristol

**Hours**: 3 days / Wed - Thurs - Friday / Possible Flex 22.5 hrs

**Key Focus of the Job**:
To provide a positive, professional and efficient administrative support service to the team of Surveyors across the Lease Advisory Division.

**Main Tasks**:
**Services**:

- Create and manage job files in accordance with audit guidelines.
- Carry out Anti Money Laundering and Conflict of Interest checks for property transactions and all other compliance procedures.
- Maintain and update the company databases and systems.
- Strong ability in Microsoft Office is required, particularly in Outlook, Word, Excel and Powerpoint and Adobe.
- Produce all correspondence, documents, reports and presentations to agreed deadlines, copy typing and document binding.
- Possess an ability to take telephone queries and provide detailed feedback to the Surveyors when and if required and setup conference calls as and when required.
- Maintain effective systems for filing, information retrieval, the reproduction of documents when required and file archiving.
- Generate invoices as and when required.
- Generate expenses for members of the department as and when required.
- Carry out credit checks on companies via approved software channels.

**Communications**:

- To produce reports and letters as appropriate, including initiating correspondence that
- follow standard LSH formats and ensuring appropriate attachments are enclosed.
- Take part in regular Divisional or office meetings to forward plan, give feedback and keep up to date with objectives in order to provide a pro-active support service.
- Build and maintain good relationships both internally and externally, communicating professionally and effectively at all times.
- Answer the phone and deal with telephone queries/messages as appropriate.

**Diary Management**:

- Co-ordinate team diaries where necessary, Organise travel and accommodation arrangements when required.
- Arrange meetings and other events for the department, including booking meeting rooms, equipment etc.

**Team Work**:

- Work flexibly to ensure that the work of the Division is covered as appropriate.
- Liaise with the other support staff within the wider business to ensure that work is completed to given deadlines and to a high standard.
- Work flexibly to ensure that admin cover for the Division is provided at all times throughout the day.

**Key qualities/experience/qualifications**:

- A positive attitude.
- A keen eye for detail.
- Clear and concise communication
- Organised.
- Ability to identify and progress work priorities.
- Ability to work as a team member, being flexible and supportive of other team members.
- Excellent typing abilities.
- Experience of organising filing, diary management systems etc.
- Ability to format reports and spreadsheets
- High level of written and oral communication skills

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