Project Coordinator

3 weeks ago

Uxbridge, United Kingdom Encore Global Full time

Come and join the ‘World’s Largest Event Technology & Service Provider’. Our global footprint, combined with the diverse talents of our people around the world, allows us to produce inspiring events from annual corporate events to full productions.

Approximately 1.7 million in-person, virtual and hybrid events are produced annually. So, you will be joining our growing global team, in which you could potentially explore opportunities in more than 20 countries across North America, Europe, the Middle East, Australia and Asia.

In your role, you will be helping us create unique event solutions for customers and each day is filled with new and exciting challenges. Every step of the way, you’re surrounded by talented people who have your back - artistic visionaries, meticulous managers, and technical wizards. The opportunities here - and the cutting-edge technology at your fingertips - make **coming to work** inspiring.

The opportunities to grow and build on your knowledge and talents are limitless, with our teams in Digital Services, Creative Services, Sales, Power, Rigging, IT, Finance, Marketing, HR, Product Management and more. No matter where you begin at Encore, you’ll find so many ways to grow personally and professionally, advancing your career.

**Your perspective**:

- BUPA full coverage Private Healthcare with no excess payments for the employee
- Employee supported volunteering
- Enhanced family leave provisions
- Perkbox and Employee assistance Programme
- Company sick pay
- Employee recognition scheme
- Generous employee referral scheme
- Clearly defined Career path (and all the important support along the way)
- Access to state-of-the-art technology
- Global presence and opportunities worldwide
- Long Service Programme

**Key Job Responsibilities**

**Event Planning**
- Prepare and communicate technical production and labour schedules, sub-rental requirements, project scope, execution plan and individual responsibilities to lead crewmembers, vendors and venue.
- Maintain focus on client needs by attending client meetings, creating and maintaining organised show files, and responding to client concerns, questions, and problems.
- Review all sales documents to confirm that the equipment and technical positions to ensure they meet client’s needs.

**Event Execution**
- Communicate event execution plan and on-site changes including billing, production schedules and client requests.
- Review all necessary information with crew leads to ensure a successful and profitable event.
- Operate equipment and assist crew as necessary/qualified.
- Mentor Encore Team Members on event execution and best practices to help improve the local knowledge base and experience in the market.

**Administrative & Training**
- Complete and analyse the EPT tool for events as necessary. (Fall onto PM or support function based on region.)
- Process Encore pre
- and post-event items, including review of timesheets, timely processing of invoices and post-show reporting.
- Work with Project Managers, Senior Project Managers and Director, Project Management to identify training needs.

**Disclaimer**:
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands.

**Job Requirements**
- 3+ years tech experience in the event technology or Broadcast industry
- 2+ years of administrative and customer service experience, preferred.
- Strong written and oral communication skills
- Strong Technical Background
- Strong Client relationship skills
- Operational logistics experience
- Works well under pressure
- Ability to multi task
- MS Office experience
- Ability to read technical diagrams preferred

**Competencies**
- Optimises Work Processes
- Financial Acumen
- Drives Quality Results
- Communicates Effectively
- Plans and Aligns
- Hospitality
- Decision Quality
- Responsiveness

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