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Administrator

7 months ago

Norwich, United Kingdom Hughes and Associates Property Services Ltd Full time

**Company**: Hughes and Associates Property Services Ltd

**About Us**: Hughes and Associates Property Services Ltd is a leading property management company based in Norwich. We specialise in providing a wide range of property services to our clients, including property maintenance and facilities management.

We are currently seeking a motivated individual to provide day to day administration support The job entails:

- Managing Certification and client Handover Packs

Managing Project administration as requested by Directors

Vehicle fleet management (anticipate that this will be out sourced shortly)

Manage the office in terms of Personnel, booking accommodation, appointments, phone answering and stationary management

To carry out general administration tasks as requested by the Directors, Senior Managers and Senior Surveyor

**Key Responsibilities**:
1. Certification - BM Trada/FIRAS fire certification for any works completed so they can move through to invoicing on data control system

2. Handover Packs - providing the client with a completion document at the end of a project

3. To take off all new jobs from clients Portals and load onto data control system in timely manner

4. Project management - Sending/requesting documents from subcontractors, booking surveyor access to the sites, setting up surveys on one trace. Sending documents to the client when complete as required. Any admin required by Operations Director

5. Personnel - chasing for up to date certification/DBS/training/ID cards. Keeping staff training matrix up to date.

6. Arrange appointments and access to properties to allow operatives to complete the jobs. Follow prescribed process for each client

7. Vehicles - getting drivers approved to drive on insurance/checking for up to date licences/booking in vans for work required/MOTs/hire vans/keeping up to date record of who is driving what vehicles. Report any issues.

8. Insurance/Accreditations
- keeping documents up to date, sending when requested and updating client portals

9. Booking accommodation and answering phone

10. Maintain stationary and office supplies

11. Ad hoc admin support for the Directors, Senior Managers and Senior Surveyor; ddepending on who determines priority.

**Key Capabilities**

1. Experience of working in a property surveyors and/or facilities management company preferred but not essential

2. Good inter-personal skills

3. Good organizational skills

4. Attention to detail

**Job Types**: Full-time, Permanent

**Salary**: £22,000.00-£24,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

Reference ID: ADM NR1