Assistant to Director

2 weeks ago

Leicester, United Kingdom Reed NHS Full time

**Reed Talent Solutions**are currently working with a Leicester based Educational Establishment to recruit a PA on an initial 3-month contract. Using initiative and independent judgement, the post-holder will fulfil a wide range of supportfunctions including diary management, meeting notes and coordination, developing administrative systems and functions and offering confidential support to the Pro-Vice Chancellor Head of Department.

**Role Information**
- 3-month interim with potential to extend
- Site based
- Pay Rate: £15 - £18 per hour

**Key Responsibilities**
- Have sole responsibility for the PVC Head of College’s diary, understanding priorities and acting as an informed gatekeeper to ensure appropriate prioritisation of the PVC Head of College’s time.
- Arrange meetings and telephone appointments with internal and external stakeholders that are often of a complex nature; proactively manage diary requests, demonstrate sound reasoning for decisions made and anticipate potential challenges by providing consideredand appropriate solutions.
- Take a proactive long-term approach to forward planning of the PVC Head of College’s diary commitments to ensure prioritisation and co-ordination of diary requests.
- Plan the PVC Head of College’s travel and accommodation, both in the UK and abroad as required, ensuring the most effective means of travel is adopted.
- Implement and maintain effective administrative processes that will ensure the smooth, efficient running of the PVC Head of College’s Office, and that will support the effective building of positive relationships internally and externally.
- Plan deadlines at least a year in advance, around core College and University activity that will affect the PVC Head of College’s time. Update the plan as new activity comes in, alerting colleagues when their assistance will be required.
- Anticipate and secure information and advice required by the Head of College/PVC to ensure they are fully briefed at all times.
- Take a proactive approach to requesting, co-ordinating and collating briefing papers for the PVC Head of College’s meetings, ensuring content is accurate, proportionate to the need and prepared well in advance.
- Prepare complex and sensitive documentation and correspondence on behalf of the PVC Head of College. Proactively co-ordinate and/or write briefing papers (including papers for UEB and other senior board meetings), agendas, presentations and correspondenceto a consistently high standard, ensuring the contents are accurate and prepared well in advance. This will involve undertaking wider research and horizon-scanning of
- Ensure the PVC Head of College is fully prepared for University Leadership Team meetings in a timely and consistent manner, proactively flagging and pre
- empting actions and providing papers well in advance.

**Essential Criteria**
- Educated to degree level or equivalent or have broad vocational experience, acquired through a combination of job related vocational training and considerable on-the-job experience, demonstrating development through involvement in a series of progressivelymore demanding relevant work/roles.*
- Excellent interpersonal and communication skills.
- Proven ability to work on own initiative and to liaise effectively with a broad range of people.
- A mature and discreet attitude is necessary as well as the ability to prioritise and deal with high volumes of work without supervision.

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