Executive Personal Assistant
6 months ago
**Job Title: Executive Personal Assistant**
**Job Overview**:
**Responsibilities**:
- **Admin Duties**:
- Handle general administrative tasks and maintain organized office systems.
- Assist in document preparation, scheduling meetings, and managing office supplies.
- **Ad-hoc Duties**:
- Tackle various unexpected tasks and challenges that may arise.
- Adaptability and quick problem-solving skills are crucial in this aspect.
- **Expense Management**:
- Process and pay staff expenses efficiently.
- Keep accurate records of expenses for reporting purposes.
- **Bank Card Management**:
- Manage and oversee the use of company bank cards, tracking expenses and ensuring compliance with company policies.
- **Post Office Runs**:
- Conduct regular runs to the post office for mailing and receiving packages.
- **Office Maintenance**:
- Ensure the office is tidy and presentable at all times.
- Responsible for opening and closing the office as required.
- **Hiring Process Assistance**:
- Support the Company Director in the hiring process, including coordinating interviews and onboarding activities.
- **Debt Collection**:
- Proactively chase company debts, ensuring timely and accurate follow-up.
- **Reporting**:
- Provide regular updates and reports to the Company Director on various tasks and responsibilities.
**Skills and Qualifications**:
- Proficient in Microsoft Excel and other relevant office software.
- Previous experience in a Personal Assistant role is advantageous but not essential.
- Strong planning and time management skills.
- Intuitive and comprehensive approach to problem-solving.
- Ability to work independently and demonstrate a self-starter mentality.
- Exceptional organizational skills with a keen eye for detail.
- Excellent multitasking abilities in a fast-paced environment.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.
**Job Type**: Part-time
**Salary**: £1,350.00 per month
**Benefits**:
- Casual dress
- Company pension
- Employee discount
- Flexitime
- Free parking
- On-site parking
Supplemental pay types:
- Bonus scheme
- Performance bonus
Work Location: In person
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