Executive Personal Assistant

6 months ago


Maidstone, United Kingdom FULLFILLMENT GOODS UK Full time

**Job Title: Executive Personal Assistant**

**Job Overview**:
**Responsibilities**:

- **Admin Duties**:

- Handle general administrative tasks and maintain organized office systems.
- Assist in document preparation, scheduling meetings, and managing office supplies.
- **Ad-hoc Duties**:

- Tackle various unexpected tasks and challenges that may arise.
- Adaptability and quick problem-solving skills are crucial in this aspect.
- **Expense Management**:

- Process and pay staff expenses efficiently.
- Keep accurate records of expenses for reporting purposes.
- **Bank Card Management**:

- Manage and oversee the use of company bank cards, tracking expenses and ensuring compliance with company policies.
- **Post Office Runs**:

- Conduct regular runs to the post office for mailing and receiving packages.
- **Office Maintenance**:

- Ensure the office is tidy and presentable at all times.
- Responsible for opening and closing the office as required.
- **Hiring Process Assistance**:

- Support the Company Director in the hiring process, including coordinating interviews and onboarding activities.
- **Debt Collection**:

- Proactively chase company debts, ensuring timely and accurate follow-up.
- **Reporting**:

- Provide regular updates and reports to the Company Director on various tasks and responsibilities.

**Skills and Qualifications**:

- Proficient in Microsoft Excel and other relevant office software.
- Previous experience in a Personal Assistant role is advantageous but not essential.
- Strong planning and time management skills.
- Intuitive and comprehensive approach to problem-solving.
- Ability to work independently and demonstrate a self-starter mentality.
- Exceptional organizational skills with a keen eye for detail.
- Excellent multitasking abilities in a fast-paced environment.
- Strong written and verbal communication skills.
- Discretion and ability to handle confidential information.

**Job Type**: Part-time

**Salary**: £1,350.00 per month

**Benefits**:

- Casual dress
- Company pension
- Employee discount
- Flexitime
- Free parking
- On-site parking

Supplemental pay types:

- Bonus scheme
- Performance bonus

Work Location: In person



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