Personal Assistant
4 days ago
Your New role
Here in our Bedford office, we currently have an exciting opportunity for a Personal Assistant to join our team. Working directly with the Operations East Regional Management Team and the Regional Director, you will be responsible for supporting their diariesand inboxes. You will also be co-ordinating meetings, taking minutes during meetings and general administrative duties.
What you’ll be leading on
- Act as first point of contact for the Regional Management Team member(s) and Regional Director, manage electronic communications, mail and incoming calls; ensuring that these are prioritised, deadlines are considered, and appropriate action is taken as wellas undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery and that relevant policies and procedures are followed.
- Manage logistics for the Regional Management Team and Regional Director including management of diary, travel planning and expenses, to ensure effective utilisation of time and value for money.
- Arrange and attend meetings and events ensuring that consideration is given to the most effective and efficient use of time and cost; produce accurate records and maintain and update action logs for all meetings.
- Collate and compose information and prepare standard documents, correspondence, papers and presentations accurately and efficiently, to support the delivery of excellent service standards to internal and / or external customers.
- Quality assure, enter and maintain information on systems and files to ensure that information is up to date, accurate, in the right place and easily accessible, handling department and Company sensitive information with discretion to ensure confidentialityensuring security of papers and liaising with the team’s SHARE Information Manager where appropriate.
- Build effective working relationships with colleagues across National Highways and externally, to develop cooperation and contribute to the continuous improvement of services.
To be Successful
- Excellent communication skills and stakeholder management
- Experience within a similar role and environment
- Proficient in MS Office package
- Ability to use own initiative to effectively manage and prioritise workload in timeframes
A bit about us
Making sure our customers have safe and reliable journeys is at the heart of everything we do in Operations. We keep the roads open for business and play a key role in making sure the network we manage is fit for purpose today and for the future.
Why you should join us
At National Highways we believe in a connected country. We are passionate about creating a culture where colleagues feel connected, included and enjoy greater wellbeing to achieve this. We’re proud that as an organisation we are continually striving to do betterand actively encourage and support our colleagues to do the same with their careers.
So if you put safety first, take ownership of your work, show passion for what you do, work effectively in a team, and demonstrate integrity in how you do it - then you’ll be a great fit for our organisation
And finally
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