Department Administrator

3 weeks ago

Uxbridge, United Kingdom Bridge of Hope Full time

Adecco are currently recruiting for a Department Administrator to join a prestigious university based in Uxbridge.
**Salary**: £15.00 per hour
**Duration**: ASAP - 8 weeks (high potential of being extended)
**Working pattern**: Monday - Friday (08:30-16:30/09:00-17:00) one hour lunch break
Working on site 5 days per week for the first 4 weeks, 1 day/week hybrid working offered after first 4 weeks
**Contract type**: Temporary
Roles and responsibilities
Department Administration
- To act as the Departmental focal point for all staff for department and general information.
- To provide secretarial and administrative support to the Head of Department(s) and ensure that the Head of Department is briefed on important communications and correspondence at all times, particularly when away from the office.
- To support the Head of Department(s) in the preparation and provision of reports, minutes and information, in a timely fashion.
- To maintain an overview of the administrative functions and ensure there is adequate support.
- To monitor research grant and project documentation, working closely with the College Research Manager.
- To manage the organisation of the weekly Departmental Seminars.
- To support the College Services Manager in maintaining and keeping up to date the Department(s) website.

Data and Record Management
- To ensure the Department(s) records and data content is recorded accurately using University systems e.g. SITS, ensuring consistency with the University records, in a timely manner in accordance with regulatory and statutory compliance and return deadlines.
- Create and edit spread-sheets and presentations using Excel and PowerPoint.
- To undertake research and collate information, using a variety of resources such as the Internet, to support the work of the Head(s).

Resource Planning and Management

Within the framework of Human Resources and University policies and procedures:

- To support yearly and quarterly budgets of Departmental travel grants and equipment funds in liaison with the Head of Department(s).
- To maintain local administrative records to facilitate the storage and retrieval of financial information.
- Raise REAPs for the department.
- To assist with budgeting and forecasting for grants/ projects in the Department(s), as required.
- To manage the necessary administrative processes for HR operations within the Department(s) e.g. probation reviews, progression and promotion panels, interview panels etc.
- To ensure Departmental personnel/HR records are appropriately managed and stored in accordance with University procedures e.g. data protection etc.
- To arrange security checks for all new staff joining the Department(s) (where appropriate).
- To co-ordinate the monitoring of probation and appraisals for all departmental staff.
- To co-ordinate the monitoring, recording and reporting of annual and sick leave for all Departmental staff.
- To arrange appropriate status recognition for honorary and visiting staff and/or students.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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