Senior Facilities Management Administrator

7 months ago

Cambridge, United Kingdom University of Cambridge Full time

**The Role**:
The role-holder provides office management and senior administration support to the FM Operations Manager.

Support includes diary management, assisting with University contracts and tendering, preparation and distribution of papers as well as contributing to new and existing projects. This assistance includes scoring tenders, attending site visits, being involved on the interview panel, scoring interviews and being involved in the post-tender award of the contract. The role holder will be the Secretary for Site Committees, Department Group Meetings, Contract Meetings and University working groups.

The role-holder manages the car park databases and organises the annual allocation of approximately 3,000 parking badges, plus the management of the system throughout the year. This includes the supervision of the maintenance and repair contract, Departmental enquiries and issues and producing management reports of the live car park data.

The role-holder is responsible for instructing or requesting work as directed by the FM Operations Manager to all of the Soft Facilities teams.

The role-holder has responsibility to provide provision of appropriate cover, decision-making and direction to Facilities Management staff in the FM Operations Manager's absence. Using the role holder's knowledge and experience, to answer queries and deal with problems without the need to escalate but with the clear understanding of what they can deal with. And when needed, have the experience and knowledge of whom to escalate to. Eg. Issues with room-hire where room is not big enough for the event or the AV has failed, dealing with requests of access to sites and car parks

The role-holder administrates the hire of premises for centrally managed buildings, including marketing, following up possible and confirmed bookings, liaising with conference organisers and other key stakeholders (internal and external to the University) to ensure they comply with the University's terms and conditions as well as adhere to the PREVENT legislation. The role-holder is a key contact for Student Registry bookings. The role-holder is the administrator for the BOOKER booking system for all centrally managed rooms and provides support and training to all room-bookers and Managers across the Estate as required.

The role-holder has management responsibility for the Facilities Management administrator.

The role-holder may also from time to time be required to perform other duties appropriate to the grade of the role.

**Benefits of working at the University of Cambridge include**:

- Competitive rates of pay with automatic service related pay progression and annual cost of living increases;
- Generous annual leave allowance
- Flexible and hybrid working opportunities;
- Generous maternity, adoption and shared parental leave entitlement and other family friendly schemes (e.g. workplace nurseries)
- An auto-enrolment pension scheme, with a generous employer contribution;
- Travel benefits and retail discounts at over 2,000 local and national stores;
- Schemes to support with relocation

Temporary cover: This post is fixed-term for 12 months or the return of the post holder, whichever is the earlier.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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