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Moj Property Directorate

8 months ago

Cardiff, United Kingdom Ministry of Justice Full time

Salary 1
- £22,940

Number of jobs available 1
- 1

Detail of reserve list 1
- 12 Months

Region 1
- Wales

City/Town 1
- Cardiff

Building/Site 1
- HM PRISON CARDIFF CARDIFF, CF24 0UG

Grade 1
- AO

Organisation Grade for MoJ 1
- AO

Post Type 1
- Permanent

Working Pattern 1
- Full Time, Part Time, Flexible Working

Role Type 1
- Administration / Corporate Support, Estates, Property, Secretarial

Job description 1

**Overview**

The MoJ Property Directorate is a customer focused organisation that exists to enable our customers to perform to their very best. We do this by providing high quality, easy to use services, and working environments that our customers want to work in, which support them to deliver their individual outputs efficiently. Our job is to manage one of the most diverse and complex estates in Government - hosted by the Ministry of Justice (MoJ). The MoJ Property Directorate brings together a property portfolio including Prisons, Probation, and MoJ HQ and Arm’s Length Bodies. We also provide property services on behalf of the Home Office.

MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal - our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio - leading on the scale and pace of activity for central government - proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

**Team Overview**

The Regional Estates Contract Administrator provides support to ensure that the custodial Estates and Facilities Management contract (the TFM contract) is being administered in the region as required under the provisions of the contract, including a strong focus on ensuring governance is taking place with correct documentation, measures, management information and reporting arrangements; and to support efficient and effective contract administration in services delivered to establishments within the region, and supporting the property operational teams.

Reporting to the Regional Contract Administration Manager (RCAM) as line manager, the post holder supports and carries out contract administration for the region.

A minor but important part of the job involves the Contract Administrator contributing alongside other Contract Administrators to supporting coordination arrangements across the wider TFM contract lot comprising several regions and contributing as required to the overall contract management processes.

The Regional Estates Contract Administrator will carry out contract-related work including contract performance, audits and compliance for the Property Services operational teams. There are no line management responsibilities with this role.

**Job Description, Duties and Responsibilities**

**Responsibilities will include the following**:
The job holder will be required to carry out the following responsibilities, activities and duties:

- Supporting efficient and effective contract administration for the region and for services delivered to establishments within the region.
- Support the CAM and Area Property Operations Managers (APOMs) in monitoring completion of work, recording accordingly using cloud based I.T systems and excel reporting tools.
- Support the CAM in collating and accurately recording financial information on work instructed, including agreed additional spends for submission to the Contracts Administration Manager and Area Property Operations Manager.
- Support the APOM in maintaining contract related documentation including task order, a risk and compensation event log.
- Provide secretariat support as and when required which will include taking minutes at meetings and distributing agendas.
- Provide assistance in collating returns and supporting information for reporting purposes.
- Organise, produce and maintain accurate records for area of work.
- Act as contact point for communications to the team and prioritise and distribute communications to the appropriate persons.

The duties and responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Skills and Experience**
- Essential to