Administration Assistant

4 weeks ago


Darlington, United Kingdom RCS RECRUITMENT LTD Full time

**MAIN DUTIES/RESPONSIBILITIES**

The post holder would be required to undertake a range of functions such as,

1. Coordinate adherence to Departmental Financial Procedures, Regulations and Debt Recovery Procedures, contractual procedures, Adult Social Care legislation and the Data Protection Act1998**.**

2. To source and arrange care packages from a range of providers, external and in house; including complex packages of care and making required arrangements for the commencement of the package of care, ensuring all stakeholders are kept informed.

3. Ensure that relevant signatures and contracts are put in place to enable effective payment of providers and charging of clients.

4. Ensure that relevant agreements are completed and put in place in a timely manner, in line with contracts to enable the effective payment of providers and charging of clients.

5. Assist in the co-ordination of the system for paying creditor invoices, including payments to residential and domiciliary care providers, in a timely and efficient manner in accordance with Best Value Performance Indicators.

6. To be responsible for the production and distribution of information relevant to the brokerage function, to both internal and external stakeholders.

7. To notify the relevant commissioner of any gaps in care provision, with evidence that supports this.

8. Ensure joint funded packages are accurately recorded and paid in line with appropriate panel decisions.

9. Deal with actions on the Controcc portal in a timely manner.

10. Oversee enquiries and ensure that they are dealt with effectively, efficiently, and accurately.

11. To be responsible for inputting and updating records both manually and electronically on multiple systems, including extracting required information.

12. Promote and maintain effective communications with other sections within Adult Social Services, Authority and outside agencies.

13. Assist in the provision of information as is required by members, other departments, the council’s external auditors, government departments and other agencies, for both internal and external reporting purposes.

**General**

14. Ensure own personal development through the Performance Development Review process.

15. To safeguard and promote the welfare of vulnerable adults and children for whom you have responsibility, or with whom you come into contact, to include adhering to all specified procedures.

16. Ensure that you work in line with all the Council’s policies and procedures and ensure that you are aware of your obligations under these.

17. Behave according to the Employees’ Code of Conduct and ensure that you are aware of your obligations and responsibilities re: conflicts of interest, gifts, hospitality and other matters covered by the Code.

18. Carry out your role in line with the Council’s Equality agenda.

19. To comply with health and safety policies, organisational statements and procedures, report any incidents / accidents/ hazards and take a pro-active approach to health and safety matters in order to protect yourself and others.

20. Any other duties of a similar nature related to this post that may be required from time-to-time.

21. Darlington Borough Council and schools within the Borough are committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.

22. This post is deemed to be a ‘Customer Facing’ role in line with the definition of the Code of Practice on the English language requirement for public sector workers.

**QUALIFICATIONs**:
4 GCSE’s (A-C) or equivalent including English and Maths.
Administrative / business management Qualification at NVQ3 or above or equivalent.

**EXPERIENCE**:
Understanding of computer systems and competency in Office Applications e.g. MS Word/Excel and office packages, including spreadsheets.

Experience of confidently communicating with the public, providers and other stakeholders on a day to day basis.

Experience of establishing and maintaining a range of administrative and management information systems, including databases and spreadsheets.

Knowledge of Agresso Financial System, LiquidLogic and Controcc. - **DESIRABLE**

**Job Types**: Full-time, Temporary contract
Contract length: 4 months

**Salary**: £13.67 per hour

Schedule:

- Monday to Friday

Work Location: In person



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