Executive Assistant

6 months ago

Speke, United Kingdom Plus Packaging Full time

**Role Title**: Executive Assistant / Office Manager

**Reports To**: Senior Leadership Team

**Role Purpose**: As the Executive Assistant to four members of the senior leadership team, your role is pivotal in ensuring seamless coordination and support across multiple departments including Sales, Marketing, Commercial, and Finance. You will serve as the primary point of contact for executives, providing comprehensive administrative assistance while managing various tasks crucial to the efficient operation of the office.

Key Accountabilities

Key Activities
- Sales Support
- CRM Support, update product pricing and adding / removing products.
- Database cleansing following catalogue returns.
- Marketing Support
- Send design brief and quotes for Marketing materials, 8 Page flyer and Catalogue.
- Offer support on Catalogue and Special offer edits.
- Follow up on deadline dates.
- SLT/ Administrative Support
- Calendar management - keeping company calendar clean and ensuring relevant preparation is done prior to meetings (metrics in, commentary prepared etc).
- Cleaning up all teams and sharepoint folders and putting together an index to find all necessary processes and documentation. Keep this maintained.
- Keeping Atlas up to date with contracts/return to work/holidays etc
- Running star performer program (as in gathering info to enable decision).
- Ensuring SOP’s are in place for every activity in the business.
- Setting Up and reporting on Employee Engagement Surveys
- Support with managing the employee lifecycle - Attraction, recruitment, Onboarding, Development, Retention, Offboarding.
- Finance and IT Support
- Ensure accurate reporting by maintaining customer records on NAV through meticulous housekeeping.
- Maintain data integrity by conducting regular housekeeping for items on NAV.
- Responsibility for setting up new laptops
- Manage the procurement process for stationary, IT and PC equipment.
- Oversee petty cash management.
- **Quality, Environmental, Health & Safety (QEHS)**
- Following all trained process to the letter without creating any short cuts to ensure quality management.
- Always ensuring H&S compliancy in the workplace, being mindful of your environment.
- Report any H&S issues to line manager at point of occurrence.
- Report any issues relating to breach of quality or environmental policy to line manager.

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