Contract Operations Co-ordinator

3 weeks ago

Manchester, United Kingdom Oliver James Full time

**Job description**:
**Overview**:
As a **Contract Operations Co-ordinator **for Oliver James Shared Service reporting directly to the Senior Global Operations Manager in a centralised shared service function, you will be in charge and responsible for the successful on-boarding of our contractor base within Benelux, France, Italy and Spain whilst working internally to ensure all processes and regional requirements are followed accurately. Full training will be given on all aspects and regions.

**To perform this role well, we require**:

- Experience of having used database management systems to maintain records in accordance with GDPR
- Excellent attention to detail with a keenness for processes
- Previous experience of high volume data entry/management
- Strong written and verbal communication skills with the ability to confidently and positively communicate with all levels of stakeholders
- Ability to effectively balance conflicting priorities whilst keeping to tight deadlines
- Experience of using Microsoft Office, particularly Excel
- Able to effectively influence and guide a team
- Keenness to learn and develop skill-sets
- Fluent in Dutch, French, Italian or Spanish (both written and spoken)

**Desirable experience would include**:

- A clear understanding of best practice in relation to pre-employment screening methods and processes including any legislation updates and changes
- International / Cross border pre-screening experience
- Previous experience with Recruitment/MSP/RPO background
- Have a clear understanding of the processes that need to be carried out to complete pre-screening
- Previous experience working within an employment screening function and with outsourced vetting providers
- Demonstrable working knowledge of government legislation in relation to employment screening

**An insight into some of your responsibilities**:

- Ensuring all new contractors are fully screened as per Oliver James requirements prior to the contractors start date, and managing the process from start to finish
- Creating clients and screening requirements on internal databases, along with documentation and client specific forms
- Right to work documents checks, chasing any Visa expiring before end date of the assignment
- Requesting all screening checks such as professional qualifications, DBS, Credit check, international fraud sanctions or obtaining client waivers where necessary
- Chasing missing paperwork, contracts, screening documents, client confirmations
- Creating and processing all extensions paperwork, chasing client confirmations
- Using EchoSign to send all contracts/consent forms
- Updating and ownership of risk logs - highlighting issues to manager
- Resolving inbox queries and liaising with Consultants on a daily basis to ensure compliance
- Changing/creating new client records on internal databases and communicating with consultants on outstanding issues
- Monitoring client/RPO portals
- Population of termination letters
- Updating internal systems with dropper, early finish information
- Maintaining internal databases to allow efficient payments and billing

**OJ Rewards**:
At Oliver James, we ask a lot of our employees, we are a high-performing and fast-paced business, which is why we give so much in return. In addition to your competitive salary, we provide; ask to see our **OJ Rewards Brochure**.

***

**Great Mind's Don't Think Alike**

**We want you to love Oliver James**

We don't believe in perfect matches; so even if this role doesn't grab your attention; we still want to hear from you.

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