Roadshow and Global Business Line Assistant

1 month ago

London, United Kingdom Alexander Mann Solutions (AMS) Full time

**Job description - summary**
We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients’ recruitment team and provide professional interim and temporary resources.

Our investment banking client has been present in the UK for more than 150 years, they’re a long-term partner to British business. Today, the Group is formed of 10 divisions and employs 9,300 staff based in 21 core locations right across the country. Their role is simply stated: help clients achieve their goals by combining local know-how and global reach. In so doing, they seek to make a positive, sustainable contribution to both the UK economy and society.

On behalf of this organisation, AMS are looking for a **Roadshow and Global Business Line Assistant** for a **12-month** long contract based in **London**.

**Purpose of the role**
This position will be a hybrid between two roles - during roadshows the person appointed will be coordinating all of the logistics involved, and in between roadshows they will be helping out the Team Assistant with general admin duties.

**As a Roadshow and Global Business Line Assistant, you will**:

- Create roadshow schedule in the dedicated Roadshow in-house tool (which the Assistant will be trained on)
- Coordinate with Client Development team on the client prioritisation list
- Coordinate with local Compliance and COO for approvals when necessary
- Manage all visa requirements - including travel bookings and travel itineraries if last minute
- Prepare and check all Expense management have been processing following the bank policies
- Perform various admin tasks - including but not limited to photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards, etc.
- Assist with desk moves/seating plan management
- Manage distribution lists and organisation charts
- Raise and chase IT requests on behalf of Global Markets staff
- Help managing small scale events such as town halls, networking breakfasts/lunches, client meetings, internal onsites, etc.
- Help with other ad-hoc tasks requested by team members

**What we’re looking for**:

- Experience in a similar role is highly advantageous
- Previous experience within the financial sector (desirable) / corporate environment
- Excellent organisational skills and attention to detail
- Being able to prioritise tasks based on their importance, urgency, and defined objectives
- The ability to work effectively both independently and as a part of a team
- Excellent communication skills and the ability to deliver complex information in clear manner
- Working knowledge of MS Office suite

**This client will only accept workers operating via an Umbrella or PAYE engagement model.**

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.

Job Reference: AMSCWS00279

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