Materials Management Assistant

7 months ago

Preston, United Kingdom East Lancashire Hospitals NHS Trust Full time

“Strengthening the Team & Developing the Service”
The Lancashire Procurement Cluster is a ground breaking shared service which is creating a step change in procurement and supply chain
maturity for the member trusts; Blackpool Teaching Hospitals NHS FT, East Lancashire NHS Trust and Lancashire Teaching Hospitals NHS FT. It
is fundamentally re-shaping the role of Procurement across the local health economy to ensure the service is fit for purpose and can deliver value
and customer satisfaction in a sustainable manner.

The LPC is hosted by ELHT but staff are based across all three organisations. The vision is to deliver an excellent procurement, logistics and supplies service which focuses on continuous improvement, delivers value for the Trusts in terms of savings and efficiencies and improves
outcomes for patients.

Applicants are sought from across the private and public sector; the successful applicant will bring new learning, best practice and customer

Previous applicants for this role with in 3 months need not apply

We are now looking to recruit a Materials Management Assistant. Reporting to the Senior Supply Chain Coordinator, the post holder will be
responsible for providing a range professional supply chain and logistics service for the ward and Theatre teams at the East Lancashire Hospital
Trust.

**Materials Management Assistants will provide support in**:

- Providing an inventory replenishment service (Inventory management order and top-up)
- Maintaining systems data accuracy (Microsoft Excel, auditing, standardisation)
- Providing helpdesk support (customer service and systems understanding)

Materials Management Assistants will play a leading role, as the Theatres/wards are currently undergoing a major transformation, with the
introduction of a new and exciting Scan for Safety (S4S) enabled dynamic inventory management system. This new system will provide improved
service characteristics that will benefit the Trust, Theatres and promote enhanced patient safety features

Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute
secondary healthcare for the people of East Lancashire and Blackburn with Darwen.
Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over
700,000 patients a year from the most serious of emergencies to planned operations and procedures.
We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements

JOB SUMMARY

The post holder will assist in the day to day Materials Management service for dedicated areas within the Trust.

The job is for 37.5 hours a week which will be made up of 7.5 hour daily shifts between the hours of 6 am to 10 pm weekdays and 8 am till 4 pm at weekends and nights (4 nights) 20:15 - 06:15 on a 4 weekly Rota basis in line with the needs of the customer.

Operating within broad procedural guidelines the objective for the post holder is to ensure a timely and effective top up stock and non-stock system, replenishing stock to agreed levels, checking and put away of goods.

Most of the working day will be spent at Theatre /departmental level therefore a measure of independent judgment will be required from time to time.

This post covers a range of tasks some of which require the exercise of initiative.

To provide in association with other staff, a professional procurement and logistics service to the Trust

To assist Trust Management in meeting the corporate objectives of the Trust.

**MAIN DUTIES**:
To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.

Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.

The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the storeroom shelves.

Ensure discrepancies for returns and credits are processed timely and appropriately.

Carrying out quarterly reviews with appropriate Ward/Theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.

Keep all associated paperwork regularly updated in line with code and location changes.

Have a flexible attitude to working hours to meet the needs of the customer.

Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.

Ensure compliance with Trust financial instructions and policies.

Other duties as required.

COMMUNICATION

Work closely with other members of the Materials Management/Procurement Tea

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