Ward Administrator

4 weeks ago

Haywards Heath, United Kingdom Sussex Partnership NHS FoundationTrust Full time

To provide a comprehensive range of administrative services to the ward team.

To liaise with other departments and services and to respond effectively to enquiries from the general public, service users, referrers and other agencies.

To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.

The Ward Administrator will be responsible for ensuring the effectiveness of the office environment for the team and be responsible for the safe keeping and maintenance of patient files accordingly to Trust policy and procedure.

The Ward Administrator will provide a full administrative service, having daily liaison with a wide range of staff at all levels and regular contact with people who use services and their carers, who may at times be distressed or angry. The Ward Administrator will be responsible for ensuring the effectiveness of the office environment for the team.

To provide comprehensive and efficient administrative support to the team; this will include handling all aspects of correspondence, ensuring the admission and discharge process is followed and accurately completed within a set timeframe.

To be responsible for the clinical information systems on the ward.

To be responsible for creating, retrieving and filing notes, including archiving, tracer systems, regarding the removal and use of case notes.

Ensure that Mental Health Act papers are up to date with sufficient forms.

To be responsible for maintaining comprehensive filing and database systems, ensuring that all documents and correspondence are filed correctly.

To establish and maintain office systems, including bring forward system for the department.

Obtain patients previous histories, sending copies to other units, when required.

To input patient details onto the CIS system, as appropriate, to include open referrals and discharges.

To maintain records of sickness/absence/leave/training for the team, organise and facilitate relevant meetings, preparing the agenda and taking minutes of the meeting.

You will be based within the ward office in the heart of the hospital, working with friendly and supportive colleagues and receiving regular Supervision.

You will benefit from free onsite parking, generous pension and holiday entitlement and free Employee Assistance Programme.

Ward Administration
To provide comprehensive and efficient administrative support to the team; this will include handling all aspects of correspondence, ensuring the admission and discharge process is followed and accurately completed within a set timeframe.
To be responsible for the clinical information systems on the ward, particularly in respect of case records, ensuring that they are kept up to date and accurate, in accordance with Trust policy and procedure.
Make up new files as required, update labelling and information sheets as necessary and file all case notes in a logical and clear filing system.
Ensure that all information is handled in a confidential manner

Responsibility for the safe custody of case notes for inpatients to ensue that files are kept in good order and properly tracked. To file all papers in case notes, to prepare new case notes when required.
To be responsible for creating, retrieving and filing notes, including archiving, tracer systems, regarding the removal and use of case notes.
Ensure that Mental Health Act papers are up to date with sufficient forms, ensuring that Section 17 papers are correctly completed and that all copies are filed in patients case notes.
To be responsible for maintaining comprehensive filing and database systems, ensuring that all documents and correspondence are filed correctly.
To establish and maintain office systems, including bring forward system for the department.
Obtain patients previous histories, sending copies to other units, when required.
To input patient details onto the CIS system, as appropriate, to include open referrals and discharges.
To obtain and input patient discharge details onto the CIS system.
Ensure that relevant discharge information is sent to the patients GP within the specified time frame and records are maintained of this practice.
To carry out regular audits of patient files to ensure that they are maintained in accordance with Trust policy.
To organise transport, interpreters and other services for service users as and when necessary.
To take patients monies and property to general office or night safe for safe custody as per Operational policy.
To provide reception services for the ward, using the door security system, as appropriate, receiving visitors on behalf of the ward, dealing sensitively with people, in person and on the telephone, taking accurate messages and providing follow up action as required, using appropriate initiative.
To accurately record messages and information from any callers and to initiate appropriate procedures, maintaining effective channels of communication.
To act as contact point for

  • Ward Administrator

    2 weeks ago

    Haywards Heath, West Sussex, United Kingdom Sussex Partnership NHS FoundationTrust Full time

    To provide a comprehensive range of administrative services to the ward team.To liaise with other departments and services and to respond effectively to enquiries from the general public, service users, referrers and other agencies.To consistently deliver a client focussed service, which promotes good customer service and effective working relationships.The...

  • Ward Administrator

    4 weeks ago

    Haywards Heath, United Kingdom Sussex Partnership NHS Foundation Trust Full time

    Ward AdministrationTo provide comprehensive and efficient administrative support to the team; this will include handling all aspects of correspondence, ensuring the admission and discharge process is followed and accurately completed within a set timeframe.To be responsible for the clinical information systems on the ward, particularly in respect of case...

  • Ward Administrator

    3 months ago

    Haywards Heath, United Kingdom University Hospitals Sussex NHS Foundation Trust 379 Full time

    We have a great opportunity for a responsible and enthusiastic individual to join our team of Ward Administrators. Responsible for ensuring the administrative and clerical work related to patient care are competently managed. Ensure that all paper and computer stored data surrounding a patient episode is completed accurately and promptly. To deal...

  • Ward Administrator

    3 weeks ago

    Haywards Heath, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Job summary We have a great opportunity working on our Inpatient wards in Princess Royal Hospital, for a responsible and enthusiastic individual to join our team of Ward Administrators. There is 2 Part Time positions available 27 Hours - Mon 0800-1600, & Tues, Thurs & Friday 1500-1800 and Alternate Weds & Sat hours 30 Hours - Monday to Friday...

  • Ward Clerk

    3 days ago

    Haywards Heath, United Kingdom Sussex Community NHS Foundation Trust Full time

    We're looking for a Band 2 Ward Clerk to support our team at the Kleinwort Centre. The Ward Clerk role is varied and you will be based on a ward dealing with enquiries from patients, relatives and other healthcare professionals on a daily basis. The role requires you to have excellent communication and customer care skills as you will be the first person to...

  • Healthcare Assistant

    2 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Healthcare Assistant - Ward (Bank) Haywards Heath Hospital | Nursing | Bank | Part time | Includes weekend work Up to £12.25 per hour Nuffield Health is the UK’s largest Healthcare Charity. We’re here to look after the nation’s health. And a big part of this is about creating the best possible experience for our patients. That’s why we’re...

  • Healthcare Assistant

    2 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Healthcare Assistant - Ward (Bank)Haywards Heath Hospital | Nursing | Bank | Part time | Includes weekend workUp to £12.25 per hour Nuffield Health is the UK's largest Healthcare Charity. We're here to look after the nation's health. And a big part of this is about creating the best possible experience for our patients. That's why we're looking for someone...

  • Healthcare Assistant

    2 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Healthcare Assistant - Ward (Bank)Haywards Heath Hospital | Nursing | Bank | Part time | Includes weekend workUp to £12.25 per hour Nuffield Health is the UK's largest Healthcare Charity. We're here to look after the nation's health. And a big part of this is about creating the best possible experience for our patients. That's why we're looking for someone...

  • Healthcare Assistant

    2 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    NURSING Healthcare Assistant - Ward (Bank) **Healthcare Assistant - Ward (Bank)** Haywards Heath Hospital | Nursing | Bank | Part time | Includes weekend work Up to £12.25 per hour Nuffield Health is the UK’s largest Healthcare Charity. We’re here to look after the nation’s health. And a big part of this is about creating the best possible...

  • Patient Services Administrator

    3 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank) Haywards Heath Hospital | Administration | Bank | Ad Hoc £12.25 per hour, dependent on experience Our Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital...

  • Patient Services Administrator

    3 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank)Haywards Heath Hospital | Administration | Bank | Ad Hoc£12.25 per hour, dependent on experienceOur Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital currently...

  • Patient Services Administrator

    3 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank)Haywards Heath Hospital | Administration | Bank | Ad Hoc£12.25 per hour, dependent on experienceOur Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital currently...

  • Ward Administrator

    2 months ago

    Haywards Heath, United Kingdom University Hospitals Sussex NHS Foundation Trust (279) Full time

    Other tools include Outlook, Excel, Word, Spine Portal, Bloodhound or Panda. Previous experience on our systems is not required as training will be provided, however computer literacy and good knowledge of Microsoft Office is a must.

  • Business Administrator

    3 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    HEAD OFFICE Business Administrator **Business Administrator** Haywards Heath Hospital | Finance | Permanent contract | Full time Up to £21,762.00 pro rata, dependent on experience 15 hours a week Nuffield Health is Britain’s largest not-for-profit healthcare organisation. Join us as a Business Administrator in our Haywards Heath Hospital and play...

  • Administrator

    5 days ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    HEAD OFFICE Administrator **Administrator - Outpatient Department** Haywards Heath Hospital | Customer | Permanent | Full time Up to £24,000 depending on skills and experience 37.5 hours per week Our team in our Haywards Heath Hospital currently have an opportunity for an Administrator. Continue your journey with us whilst we’ll support you to be...

  • Rota Coordinator

    3 weeks ago

    Haywards Heath, United Kingdom 279 University Hospitals Sussex NHS Foundation Trust Full time

    The purpose of the role is to provide comprehensive, high quality and confidential PA and secretarial support to the Ward Manager; to build and manage the Health Roster and carry out administrative duties for the department. The post holder will work on their own initiative utilising a sound knowledge and understanding of the Trust and the department’s...

  • Patient Services Administrator

    1 month ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank)Haywards Heath Hospital | Administration | Bank | Part time£12.25 per hourOur Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital currently have an opportunity...

  • Patient Services Administrator

    4 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank)Haywards Heath Hospital | Administration | Bank | Part time£12.25 per hourOur Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital currently have an opportunity...

  • Patient Services Administrator

    4 weeks ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank)Haywards Heath Hospital | Administration | Bank | Part time£12.25 per hourOur Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital currently have an opportunity...

  • Patient Services Administrator

    1 month ago

    Haywards Heath, United Kingdom Nuffield Health Full time

    Patient Services Administrator (Bank)Haywards Heath Hospital | Administration | Bank | Part time£12.25 per hourOur Main and Ward Receptions are open 6 days a week with shifts varying between 07:00 to 20:30 - Flexibility to cover evening and weekend shifts is essential. Our Patient Services Team at our Haywards Heath Hospital currently have an opportunity...