Team Personal Assistant

5 months ago

London, United Kingdom Charles Russell Speechlys Full time

Location

London

Category

Contract type

Fixed Term Contract

Salary

Competitive

Working hours

Full Time

**Team Personal Assistant (IT) Fixed-Term Contract**:
We are looking for an exceptional colleague who is an outstanding professional in their field, someone who is happy to challenge the status quo and has a ‘firm first’ mentality.

Roles and Responsibilities
- Providing an effective administrative service to the Director of IT and the wider team
- Meeting scheduling and extensive diary management
- Providing necessary documentation in a timely, efficient way for internal and external meetings
- Taking minutes of meetings chaired by the Director of IT
- Liaising with internal and external person/s for all meeting logistics including venue, attendance, refreshments and the distribution of materials
- Managing travel including visas and itineraries, where applicable
- Processing invoices, purchase orders and expense claims in a timely manner
- Help prepare and administer IT budgets
- Updating IT policies when required
- Assist the Director with writing effective and engaging internal communications
- Answering and transferring telephone calls to the relevant person/team
- Taking ownership and maintaining the IT intranet pages, ensuring content is kept up to date and accurate
- General administration tasks including preparing documents, proof reading and the creation of PDF bundles
- Assisting with ad hoc administration and project tasks
- Attending team meetings to share information and have clarity on future actions
- Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.

Skills and experience
- Previous experience in a PA role to senior leadership teams is essential, ideally in a legal environment
- Previous experience in IT is desirable
- A good working knowledge of Microsoft Suite, including Microsoft Outlook, Word, Excel and PowerPoint.

Person specification
- Highly motivated, professional and a great team player
- Accustomed to dealing with people at all levels with tact and diplomacy
- Builds rapport quickly
- Flexible and dependable
- Proactive and demonstrates experience of using initiative and good judgement
- Maintaining confidentiality and discretion at all times
- Great communication skills both written and oral
- Able to adapt to challenging deadlines
- Accurate typing and attention to detail
- Highly organised and efficient
- Flexible to do extra hours where needed

Competencies
- Working together
- Driving high standards
- Integrity and respect
- Personal impact and growth
- Interpersonal skills
- Responsible Business
- Inclusive
- Commercial mindset
- Delivery focus

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