Administration Assistant

2 weeks ago

Warrington, United Kingdom Science and Technology Facilities Council (STFC) Full time

**Science and Technology Facilities Council**

**Salary**:£25,702 per annum
**Hours**:Full time /** **Part time (minimum 25 hours per week)
**Contract Type**: Open Ended
**Location**:Science and Technology Facilities Council, Polaris House, Swindon Wiltshire OR Science and Technology Facilities Council Rutherford Appleton Laboratory Harwell, Oxfordshire OR Science and Technology Facilities Council, Daresbury Laboratory, Warrington OR Science and Technology Facilities Council, UK Astronomy Technology Centre, Edinburgh

Together, our scientist, technologists, engineers and business support team explore the unknown and turn what they find into work that changes the world around us. Whether it’s sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society.

Come and discover how much you can achieve when you’re surrounded by world-leading experts, encouraged to constantly learn and empowered to explore your curiosity.

As part of UK Research and Innovation (UKRI), the Science and Technology Facilities Council (STFC) develops and exploits frontier research in particle physics, astronomy, nuclear physics and space science through activities at UK universities and its own national laboratories, working internationally through a range of long-term collaborative research projects. STFC also builds and operates many of the UK’s largest multi-disciplinary research facilities at our research and innovation campuses.

Our Strategy, Planning and Communications (SPC) Directorate brings together the essential functions that are needed to help shape, communicate and monitor progress against STFC’s strategic plans. Our role is to enable the organisation to determine its strategic direction and translate this into a coherent set of plans, communicating these across the organisation.

In SPC, open communication and mutual support are encouraged. We are always looking to build positive change in our Directorate: our teams cultivate a safe environment and are ambitious in our actions to challenge inequities when we find them.

**About the role**:
This role is based in our Directorate Office: the team that provides vital support to our whole Directorate with outstanding administration, tailored PA roles, and proactive problem solving.

Duties will include but are not limited to:

- providing secretariat support at meetings including advisory boards. This includes drafting agendas, supporting drafting of papers where appropriate, taking minutes, producing actions logs and following up on action completion with action owners
- budgeting for and recording costs of meetings and payment of committee, ensuring costs throughout the year remain within agreed budgets
- providing professional advice and guidance on standard process to the senior leadership team and members of the Directorate
- event Management - working with the Associate Directors and team leaders to coordinate events, owning the organisation of events both on and off site, sourcing locations, handling costs and packages, and all associated logistics
- establishing relationships at all levels both internally and externally including working with international stakeholders
- responsibility for the setup, maintenance and development of directorate records as needed
- Supporting the management of department finances including full requisition management, independently dealing with issues and queries through to resolution
- management of other administrative support as required
- coordinating travel arrangements including flights, hotels and transport etc including collaborating closely with meeting organisers and using initiative to make judgements on the most efficient and safe way for individuals to travel both within the UK and internationally
- play an active and flexible role as a member of the Directorate Office team - proactively looking at where additional support is needed, re-prioritising other activities ensuring all deadlines are kept to

We ask some of the biggest questions in the universe, to answer some of the biggest challenges in the world. Whatever our role, we have the freedom to explore, learn and connect, as part of a community that loves to share knowledge and support one another.

As one of Europe’s largest research organisations, this is a place where there’s always something new to learn - about the world around us, about your career, but most of all, about yourself. Join us and discover what’s possible.

**Person Specification**

The criteria below will be assessed at Shortlisting (S), Interview (I) or both (S&I)
- experience of providing admin support to staff at all levels including senior management (S&I)
- quality of cover letter (S)
- a sound knowledge of administration with good oral and written communication skills (S&I)
- working collaboratively to improve processes and outcomes (S&I)
- strong planning and organisational skills, including an ability

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