Finance Assistant

7 months ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
Responsible and accountable for the day-to-day delivery of all finance operations related tasks ensuring income & expenditure processing is delivered in a timely manner, across all operational streams.
To maintain a strong financial control environment, ensuring the accuracy of the University’s financial records and to maintain data integrity, whilst achieving service excellence through a strong customer focussed ethos.

**Main Duties and Responsibilities**
1. **Ensure the delivery of high-quality input with a strong focus on controls through ensuring accuracy of data input and capture into the Financial Systems. This includes, but is not limited to**:

- Responsible for the accuracy of books and records through timely allocation of income receipts.
- Responsible for the daily management and reconciliation of all unallocated cash ensuring all receipts are allocated within agreed Key Performance Indicators (KPIs).
- Responsible for the daily management of the team mailbox, using initiative and judgement to provide advice and resolve queries ensuring effective delivery against service level agreements (SLAs)., escalating where appropriate.
- Responsible for all refund processing and billing activity within agreed Service Level Agreements (SLAs).
- Support the collation of static data changes through collation of information for Data Control team.
- Ensure delivery of all processes within SLAs and escalate to Supervisor where deliverables have not or are unlikely to be met allowing expectations to be managed accordingly.
- Accountable for managing own assigned daily, weekly, and monthly tasks to ensure delivery of an efficient and effective service.
- Build and maintain strong working relationships with both internal and external customers to ensure delivery of service excellence whilst adhering to University values.
- Accountable for the review and processing of purchase invoices and payment requests received from both Suppliers and internal departments.
2. **Month End Processes & Controls**
- Support the team supervisor to ensure Month End processes are delivered.
- Ensure all income has been posted either to account or unidentified income.
- Support the month end Bank and Balance Sheet reconciliation process, including resolution of reconciling items in a timely manner.
- Completion of two-way reconciliation of supplier statements on a monthly basis.
3. **Continuous Process Improvement and Business Efficiencies**
- Challenge the status quo associated with current processes and work with management to identify opportunities for process improvement and/or improved control.
- Support management in the delivery of analysis to support recommendations to reduce / mitigate risk.
- Ensure Standard Operating Procedures are kept up to date and reviewed annually as per Internal Audit requirements.
4. **Adhoc project work**
- Support the team Supervisor on any Projects, and contribute to project work that will drive forward strategic benefits for the University and use financial data to validate proposals.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge & Qualifications**

**Essential**:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role. Or: Scottish Credit and Qualification Framework level 5 or 6 (Advanced Higher / Scottish Vocational Qualification level 2 or 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Knowledge of financial and accounting procedures.

**Desirable**:

B1 Knowledge of University financial and accounting procedures.
B2 Knowledge of University Policies and Procedures.
B3 Knowledge of University Accounts Receivable Procedures.
B4 Proven understanding of financial control.

**Skills**

**Essential**:

C1 Strong organisational, time management and prioritising skills, with the ability to multi-task and deliver high quality work unsupervised and within tight deadlines.
C2 Ability to challenge the status quo to support the drive around process improvement.
C3 Ability to communicate clearly and effectively, clarifying requirements and responding appropriately.
C4 Ability to interrogate and analyse high volumes of data.
C5 Ability to use own initiative and work pro-actively with mínimal supervision.
C6 Excellent Team Player.
C7 Flexible in approach, with the ability to react in a constantly changing and learning environment.
C8 High level of attention to detail.

**Experience**

**Essential**:

E1 Recent relevant experience working in a Finance environment of a high volume processing, large organisation with qualifications or, without relevant qualifications but with evidence of progression and development gained through experience.
E2 Experience of using computerised finance systems.
E3 Extensive experience in using MS Office, minimum of Intermediate level within Excel.

**Desirabl

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