Public Affairs Site Activity Planner

5 months ago

Filton, United Kingdom Advanced Resource Managers UK Full time

**Public Affairs Activity Planner**
**Bristol or Chester - Hybrid 3 days a week**
**6 Month Contract**
**£21ph Inside IR35**

** Due to the nature of the role, you will be required to achieve UK BPSS clearance **

We are looking for a Public Affairs Activity Planner to be responsible for projects/events coordination across 2 of our sites. You will work with the site leadership teams along with support from various functions including (Facilities, Security, Early Careers, Health & Safety etc..)

You will also work closely with the wider UK Public Affairs Team based in London, the UK Communications team for Commercial Aircraft, and with internal stakeholders cross-divisionally (Defence and Space & Helicopters), gaining insight and exposure to a wider range of political topics, and business issues aligned to our UK Strategic Objectives. This role will also provide the opportunity to:
? Build a broad professional network internal and external to Airbus
? Grow awareness of Airbus' links with government, politicians, policymakers, external organisations and stakeholders
? Develop and grow knowledge of the Airbus Commercial business in the UK and how this /interlinks between the UK sites.

Focal Points
- ? Political Visit and Activity coordination
? Plan, coordinate, and manage the logistics for each political visit involving room and catering bookings, alignment with facilities, security, transport and front-of-house teams.
? Secure operational support for each visit involving alignment with Airbus hosts, engaging with executive outer offices and coordinating availability/diaries.
? Formulating visit agendas & high-level standard briefings for public affairs managers to finesse/customize for each visit.

Coordination of site-specific stakeholder engagement requests and activities
? Fielding inquiries that are not core public affairs but essential in supporting the site ambitions of Filton and Broughton.
? Attend weekly internal meetings to share the political visits' calendars and identify collaborative opportunities across functions (educational liaison, communications, executive assistants).

Maintains effective oversight of public affairs budget tracking and compliance
? Lead the coordination of public affairs site-specific sponsorship requests for Filton and Broughton promptly, reviewing requests, ensuring ethics and compliance processes are followed and post-event analysis completed.
? Monitor spending for public affairs site hospitality and defined projects to ensure spending stays within budget.

Stakeholder Mapping and Management of administration requirements
? Lead a refresh of the Public Affairs site stakeholder maps, maintaining an up-to-date list of key stakeholders with full contact details.
? Ordering of stationery, hospitality, PPE, work-wear, promotional and other items as required by the site Public Affairs managers

We are looking for someone
- ? To deliver the requirements of this role, the job holder will form effective working relationships with the Public Affairs managers in Filton and Broughton, the wider UK public affairs team, members of the UK communications team and key site stakeholders.
? Able to work both independently and in a team environment
? Accountable for tasks and responsibilities expected of the role-holder
? A complete finisher who has a "can do" attitude to support a broad range of initiatives
? Flexibility and responsiveness are key as the work of the public affairs team is very fast paced, dynamic. The ability to adapt to changing environments is essential.
? Able to lead the planning and support the public affairs managers with visits and events across both sites.
? Attention to detail and the creation of high-quality planning/agenda documents is essential.
? A proactive approach to staying up to speed with key business processes is needed to ensure that the team meets all company and statutory requirements. e.g. GDPR
? Awareness of the stakeholder community
? Resilience and the ability to multi-task effectively and constructively in a demanding part of the business.

Key Experience we are looking for
- ? Experienced in project coordination and a desire to develop strong project management skills;
? Well organised, detail-organised, and comfortable highlighting and following up on actions
? High degree of discretion
? Stakeholder management
? Excellent organisation and time management
? Strong communication skills both written and orally and an interest in Public Affairs as a corporate function
? Strong IT skills including Google Workspace tools to create and maintain high-quality documents
? Self-motivated and able to work proactively using own initiative

An understanding of the below would be beneficial
? Communicate (for non-comms,professional)
? Data Protection Compliance
? Ethics & Compliance Concern Mgmt
? Generic Computer Environment
? Interact and Influence
? Organization and logistics support
? Personal Effectiveness
? Business & Company portfolio understand

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