Depot Transport Administrator

4 months ago

London, United Kingdom DPD Group UK Full time

**Company Description**
- ** Contract**: Permanent / 37.5 Hours Per Week
- ** Salary**: Circa £30,600
- ** Location**: London Docklands
- ** Days of Work**: Monday - Friday
- ** Hours of Work**:7am Start, although this may vary

Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to receive a world class service. You will be in a busy and fast paced business, with a turnover of nearly £2 billion, that can offer you great benefits and plenty of opportunities to progress your career

DPD are passionate about creating an environment that is open, ethical, inclusive and socially responsible. Along with job security, the tools to do the job and a competitive salary, you’ll receive fantastic benefits starting on day one, including never working on your birthday ever again

DPD is a Valuable 500 company and a Disability Confident Employer
**Job Description** Purpose of Position**

As our Depot Transport Administrator you will provide invaluable support to our Depot management team by providing an administrative service in the area of depot operation and ensuring the processes are maintained to an excellent standard in line with company policy.

**Key Tasks/Areas of Responsibility**
- Complete the DOR weekly by 11.00am on a Monday, reporting the vehicle fuel usage and mileage to transport.
- Control and maintain tachograph records and generate weekly tachograph/driver analysis reports. Escalate any tachograph infringements to Site Manager and administer the follow up process.
- Input vehicle mileages weekly onto the relevant platform. Ensure that appropriate records are maintained for short-term hire vehicles and that accurate records are submitted to transport via the DOR.
- Check that all Self Employed Owner Drivers and employed drivers are added to all inhouse systems, and takes responsibility for removing details when an individual is dismissed or leaves the business.
- Carry out Drivers Licence and Forklift Truck Certificate (FLT) checks against an agreed check schedule ensuring that appropriate records are maintained and that the Forklift Authority List is updated.
- On a weekly basis check the FLT checklists, file and escalate any non compliance issues.
- Organise CPC and FLT refresher training - as and when required.
- Administer the depot fuel usage and stock, ensuring that appropriate levels are maintained, and that vehicle mileage is in line with fuel usage.
- Maintain records for short term hire vehicles.
- Compile a weekly report to be submitted to the Regional Transport Manager confirming all elements of transport have been adhered to.
- Administer the vehicle defect register and ensure the defect vehicle procedure has been followed for all defects raised.
- Ensure that a drivers clocking in and out hours reflect the working day via the Time-Right procedure and system.
- Maintain depot vehicle folders in accordance with company procedures.
- Administer and maintain the vehicle service, MOT and inspection schedule ensuring that appropriate vehicle service records are obtained. Organise all depot services and communicate the ODF service schedule on a weekly basis.
- Responsible for completing the domestic hours and time right checks weekly, record and issue breach letters where applicable.
- Organise livery, liaising with shift managers, OD’s and the external provider.
- Responsible for ordering and planning depot fuel and adblue deliveries when required.
- Collate vehicle and insurance paperwork on behalf of the OD department for drivers with owned vehicles.
- Assist the fleet ambassador when required with daily/weekly vehicle checks and quarterly vehicle weight checks.
- Record all 21 day notices/7 day notices into a Google Calendar shared with the Transport Team and review any outstanding 21 day notice letters due with the DCTM/DQM.
- Ensure that daily/weekly random alcohol tests meet the target set by transport and all results are filed.
- Check Fleet Stock (mirror glasses, lamps, bulbs etc) and reorder as required.
- Check Linehaul (Depot Specific) Spares and replenish if necessary.
- Ensure that the gritter is in full working order and clean, during the winter period this is more regular (weekly) Report any defects to your RTE.
- Carry out such other duties as may reasonably be requested by the DCTM/DQM/DCM

**Key Measures of Performance**
- Reports completed accurately and on time.
- Checks carried out in a timely and accurate manner
- Minimum stock levels maintained.
- Quality of vehicle record files and paperwork.

**Qualifications** About You**

To succeed in this role you will have proven and demonstrable experience of working in a fast paced administrative role ideally within a transport environment.
- You will have strong communication skills with the ability to communicate effectively across all levels within the organisation.
- Approachable and friendly with the ability to build rapport with customers and col

  • Depot Transport Administrator

    3 months ago

    London, United Kingdom DPD Group UK Full time

    **Company Description** - ** Contract**: Permanent / 37.5 Hours Per Week - ** Location**: London Docklands - ** Salary**: Circa £30,600 - ** Days of Work**: Monday - Friday - ** Hours of Work**:7am Start, although this may vary Join us on our journey as we aim to be the UK’s most sustainable delivery company, whilst ensuring our customers continue to...

  • Depot Transport Administrator

    4 months ago

    London, United Kingdom DPD Group UK Full time

    Company Description - ** Contract**: Permanent / 37.5 Hours Per Week - ** Salary**: circa £29,500 - ** Location**: DPD London Docklands - Twelvetrees Crescent, London E3 3JG - ** Days of Work**: Typically Monday to Friday though some flexibility may be required at busy times Join us on our journey as we aim to be the UK’s most sustainable delivery...

  • Depot Specialist

    4 months ago

    London, United Kingdom OnCue Transport Full time

    **Depot Specialist (Nights)** **Hours**:12 hours shifts: 4 on shifts, 4 off shifts: 19:00 - 07:00** **About OnCue Transport.** OnCue specialises in the provision of care-led, compliant, and scalable non-emergency patient transport services to ICB’s, NHS Trusts, and Ambulance providers. Great service is paramount for our continued expansion and the trust...

  • Depot Specialist

    4 months ago

    London, United Kingdom OnCue Transport Full time

    **Depot Specialist (Nights) - NW9 8TR**. **Hours**:12 hours shifts: 4 on shifts, 4 off shifts: 19:00 - 07:00** **About OnCue Transport.** OnCue specialises in the provision of care-led, compliant, and scalable non-emergency patient transport services to ICB’s, NHS Trusts, and Ambulance providers. Great service is paramount for our continued expansion...

  • Transport Operations Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Maritime Transport Full time

    Maritime Transport is a leading intermodal transport operator in the UK, providing a comprehensive range of services to support international and domestic supply chains. We are seeking a skilled Driver Administrator to join our team at our London Gateway Depot. The successful candidate will be responsible for managing driver shifts, monitoring hours, and...

  • Transport Operations Coordinator

    2 weeks ago

    London, Greater London, United Kingdom Maritime Transport Full time

    Maritime Transport is a leading intermodal transport operator in the UK, providing a comprehensive range of services to support international and domestic supply chains. We are seeking a skilled Driver Administrator to join our team at our London Gateway Depot. The successful candidate will be responsible for managing driver shifts, monitoring hours, and...

  • Depot Operations Administrator

    4 months ago

    London, United Kingdom DPD Group UK Full time

    Company Description - ** Contract**: Permanent / 37.5 Hours Per Week - ** Salary**: circa £29,500 - ** Location**: DPD London Docklands - Twelvetrees Crescent, London E3 3JG - ** Days of Work**: Typically Monday to Friday though some flexibility may be required at busy times Join us on our journey as we aim to be the UK’s most sustainable delivery...

  • Service & Infrastructure Manager - Depot Operations

    4 weeks ago

    London, Greater London, United Kingdom Transport For London Full time

    About the RoleTransport for London (TfL) is seeking a highly skilled Service & Infrastructure Manager to join our Depot Management team. As a key member of our team, you will be responsible for ensuring the smooth operation of our depots, ensuring that our services are delivered to the highest standards.Key ResponsibilitiesDevelop and implement depot...

  • PCV Bus Driver

    3 days ago

    London, Greater London, United Kingdom Transport UK London Full time

    PCV Bus Driver - Battersea DepotWe are seeking a skilled and experienced PCV bus driver to join our team at our Battersea depot. As a PCV bus driver, you will be responsible for safely transporting passengers across London, providing excellent customer service, and maintaining the highest standards of vehicle maintenance.Key Responsibilities:Drive a PCV bus...

  • PCV Bus Driver

    3 days ago

    London, Greater London, United Kingdom Transport UK London Full time

    PCV Bus Driver - Battersea DepotWe are seeking a skilled and experienced PCV bus driver to join our team at our Battersea depot. As a PCV bus driver, you will be responsible for safely transporting passengers across London, providing excellent customer service, and maintaining the highest standards of vehicle maintenance.Key Responsibilities:Drive a PCV bus...

  • Driver Administrator

    2 weeks ago

    London, United Kingdom Maritime Transport Full time

    The Vacancy Join a winning team at Maritime Transport. Are you looking for a challenging and rewarding career with a market leader? Maritime Transport is one of the fastest growing transport companies in the UK. We offer the most dynamic working environment and prospects to progress within the industry. We're looking for a Driver Administrator to be based...

  • Transport Administrator

    3 months ago

    London, United Kingdom I Transport and Logistics Ltd Full time

    Responsibilities: - Assist with Transport admin/ Use Transport Software/ Liaise with customers - Maintain employee records and ensure data accuracy - Assist with benefits administration, including enrolment, changes, and terminations - Assist with employee relations matters and provide support to employees regarding HR policies and procedures - Conduct data...

  • Transport Administrator

    4 months ago

    London, United Kingdom Webrecruit Full time

    Southall £31,827 per annum DOE Plus Pension, BUPA Medical Cash Plan, Life Assurance, 22 Days’ Holiday (rising with service) This is an amazing opportunity to help save the planet by making a positive impact in a ground-breaking business who truly put safety at the heart of everything we do and have big plans for the future. Olleco is on a mission to...

  • Depot Administrator

    4 months ago

    London, United Kingdom DPD Group UK Full time

    Company Description - ** Contract**: Permanent / 37.5 Hours Per Week - ** Salary**: circa £29,500 - ** Location**: DPD London Docklands - Twelvetrees Crescent, London E3 3JG - ** Days of Work**: Typically Monday to Friday though some flexibility may be required at busy times Join us on our journey as we aim to be the UK’s most sustainable delivery...

  • Transport Administrator

    4 months ago

    London, United Kingdom Team Support Full time

    At Team Support we are looking for a Transport Administrator to join our team. You will manage the transport admin for the day to day operation with responsibility for the delivery of cost, service, compliance - in line with company and legal standards and requirements. Responsibility for the effective control of transport administration and load planner...

  • Depot Supervisor

    4 months ago

    London, United Kingdom PHS Group Full time

    **Depot Supervisor - Woolwich** We have a great opportunity for a Depot Supervisor to join our Operations Team at our Mayflower depot in Woolwich. You’ll spend 50 % of your time supporting the Depot Management team with the daily running of the depot and the other 50% of your time delivering our vital Mayflower Services to our customers. **_As a Depot...

  • Depot Manager

    6 days ago

    London, United Kingdom The Hireman Full time

    Depot Manager – Tool/Plant Hire Park Royal, London NW10   Do you enjoy the challenge of managing a busy depot? Are you a team player dedicated to delivering great service? The Hireman is a thriving independent tool hire business providing construction equipment services to professional contractors across London, the Home Counties, and beyond. Our...

  • Depot Manager

    5 days ago

    London, United Kingdom The Hireman Full time

    Depot Manager – Tool/Plant Hire Park Royal, London NW10   Do you enjoy the challenge of managing a busy depot? Are you a team player dedicated to delivering great service? The Hireman is a thriving independent tool hire business providing construction equipment services to professional contractors across London, the Home Counties, and beyond. Our...

  • Transport UK London Bus Driver

    2 weeks ago

    London, Greater London, United Kingdom Transport UK London Full time

    Be a Part of London's Iconic Bus FleetAs a PCV bus driver with Transport UK London, you'll be an integral part of our team that keeps the city moving. Our Battersea depot is a hub of activity, and we're looking for someone to join our crew.About the RoleWe're seeking a skilled and safety-conscious driver who can navigate the busy streets of London. You'll be...

  • Transport UK London Bus Driver

    2 weeks ago

    London, Greater London, United Kingdom Transport UK London Full time

    Be a Part of London's Iconic Bus FleetAs a PCV bus driver with Transport UK London, you'll be an integral part of our team that keeps the city moving. Our Battersea depot is a hub of activity, and we're looking for someone to join our crew.About the RoleWe're seeking a skilled and safety-conscious driver who can navigate the busy streets of London. You'll be...