Purchase to Pay Associate

3 months ago

Belfast, United Kingdom Survitec Group Limited Full time

Purchase to Pay Associate
**Purchase to Pay Associate**

**Finance**

This family develops, refines and implements the financial policies, plans, measures and controls to safeguard and accurately report on the financial results of the business

**Job Summary**

This role reports to the Finance Manager Purchase to Pay, providing day-to-day administrative and clerical duties associated with processing, recording, reconciling, reporting and paying of suppliers

**Duties and responsibilities**
- Checks, codes and processes vendor Invoices for payment according to standard process, reviewing and addressing any invoice queries prior to payment
- Maintains files and records for a high number of suppliers according to process and data standards. Completes standard reports according to reporting schedule
- Runs routine reports and carries out all necessary reconciliation activity according to standard process
- Follows a range of mandatory procedures to ensure work is carried out to the required quality standards and to ensure adherence to external regulatory codes and internal codes of conduct
- Manages and resolves supplier disputes and queries
- Manages own workload ensuring all performance measures and SLAs are met
- Contributes to process improvement activity and problem-solving activity
- Creates an environment where everyone in the team can live the Survitec Values
- Contributes positively to creating an inclusive environment where our people feel valued, appreciated and free to be who they are at work
- Understands, upholds and contributes to creating a safety-first culture within Survitec. Ensures a safe and healthy working environment
- Develops own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develops and maintains an understanding of relevant technology, external regulation, and industry best practices

**Skills**
- Holds self and others accountable to meet commitments
- Plans and prioritises work to meet commitments aligned with Survitec goals
- Knows the most effective and efficient processes to get things done, with a focus on continuous improvement
- Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
- Builds partnerships and works collaboratively with others to meet shared objectives
- Develops and delivers communications that convey a clear understanding of the unique needs of different audiences
- Uses feedback and reflection to gain productive insight into personal strengths and weaknesses
- Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
- Manoeuvres comfortably through complex policy, process, and people-related organisational dynamics
- Actively seeks new ways to grow and be challenged using both formal and informal development channels

**Values**

Drives safety culture
- Is a reliable source of reference on relevant safety standards and where these standards are at risk. Provides important insight into the root cause and corrective actions for such safety risks and issues. Raises issues and highlights own mistakes without fear to improve safety and wellbeing of self and others

Demonstrates commitment to delivering real value and confidence to our customers
- Understands the importance of being the representative of both internal and external customers. Demonstrates respect for those customers and is open and transparent about the delivery of service - only promises what they can deliver and delivers what they promise

We care for our people, investing in the development of teams and individuals
- Understands own role within the team and takes accountability for delivery - is good at closing out actions and proactively asks for help when issues arise. Communicates appropriately, shares knowledge (coaching, mentoring and supporting others to develop skills as appropriate). Works collaboratively with own team and others to meet business goals
- Takes time to listen and treats others with dignity, accepting and respecting other people’s points of view or individuality. Understands how own behaviours impact others.

We aim for excellence in everything we do
- Takes personal responsibility for ensuring excellence, getting the task done on time and to the right standard. Consistently achieves targets, even when timescales are tight
- Committed and passionate about continuous improvement, looking to solve problems and avoid workarounds. Takes initiative and acts with confidence

We seek to innovate at every opportunity
- Takes an entrepreneurial approach to change, being comfortable and willing to try out new methods, processes, ways of working or techniques to make improvements
- Takes time to understand and explain the rationale for change to support the understanding of self and others

We act with integrity
- Acts in accordance with Survitec Values, especially in situations when it is difficult t

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