Administrative Co-ordinator

8 months ago

Leeds, United Kingdom Leeds Teaching Hospitals Full time

To provide a comprehensive administrative/secretarial service to the Acute Oncology Service. The postholder will be able to work flexibly and be able to adapt to the changing demands within the team. The post holder must be able to communicate sensitively and effectively with a wide range of people including patients, families, medical staff and the wider multi-disciplinary team. The postholder will be required to understand the key features of the role and understand the imperative need for confidentiality and discretion at all times.

The postholder will undertake administrative responsibilities the for the Acute Oncology Service. Booking and co-ordinating patient appointment, Managing the MDT and outcomes. Being point of contact various Rotas. This role will involve minute taking co-ordinating the agendas and room bookings for meetings.

Using and updating databases, producing reports and statistics for the team and wider distribution, on a regular and ad hoc basis eg waiting lists, attendance management information. Produce standard letters to members of staff, following appropriate authorisation from line managers. These may include confirmation of annual leave requests, inviting member of staff to attend attendance management meeting. Maintain office equipment, reporting faults and escalating problems appropriately Diary management of senior team members.

Organising meetings and appointments. This may include booking venues etc. Organisation of conferences, study days and other events locally and nationally as required, which may include: Liaising with local and national speakers. Booking venues and equipment.

Attend meetings, as and when required, taking minutes and appropriate follow up actions. Arranging travel and accommodation for the team as appropriate. This list of duties/responsibilities is not exhaustive and may be amended following discussion with the potholder. Refer to Departmental guidelines/manual/standard operating procedures (SOPs) for further information.

Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are: Patient-centred Collaborative Fair Accountable Empowered All our actions and endeavours will be guided and evaluated through these values Additionally, the following are core values which relate specifically to this post: Commitment to delivering a high quality secretarial and administrative service to support the work of the team/department. A positive and professional attitude with a willingness to help colleagues.

Self motivated and the ability to be flexible with regard to working practices, workload and working hours. Willing to promote and embrace evidence based change. Continually maintaining and improving the quality of service. Commitment to working in a team situation.

Commitment to encouraging a positive working environment. Commitment to own development. Leeds Teaching Hospitals NHS Trust is part of the West Yorkshire Association of Acute Trusts (WYAAT), a collaborative of the NHS hospital trusts from across West Yorkshire and Harrogate working together to provide the best possible care for our patients. By bringing together the wide range of skills and expertise across West Yorkshire and Harrogate we are working differently, innovating and driving forward change to deliver the highest quality care.

By working for Leeds Teaching Hospitals NHS Trust this is your opportunity to be a part of that change. WYAAT is the acute sector arm of the West Yorkshire and Harrogate Health and Care Partnership, one of the largest integrated care systems in the country. The Partnerships ambition is for everyone to have the best possible health and wellbeing, and the work of WYAAT, and each individual trust, supports that ambition. The jobholder must comply at all times with the Leeds Teaching Hospitals NHS Trust Infection Control policies, in particular by practising Universal Infection Control Precautions.

Hand hygiene must be performed before and after contact with patients and their environment. The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of patients and their families. No person whether they are staff, patient or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc. The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.

The jobholder will undertake all mandatory training required for the role. The postholder will be expected to establish, maintain and respect good working relationships and communication networks with both internal and external organisat

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