Administrative Assistant

7 months ago

Leeds, United Kingdom Leeds Teaching Hospitals Full time

The post holder will work closely with the Senior Administrative Assistant to provide efficient and effective administrative support to enable the Senior Management team, Partner Organisations and wider Network colleagues to effectively deliver the Clinical Research Network strategic aims. Cross-cutting administrative support There is an expectation that the central administrative team will provide a cross cutting administrative support function across key work streams and colleagues including; Communications, Patient, Carer & Public Involvement and Engagement, Business Intelligence Unit and Study Support Service. Under the supervision of the Senior Administrative Assistant core duties will include; To provide comprehensive administrative support at all times within the service as directed by the Senior Administrative Assistant Acting as a first point of contact for all initial enquiries into the network and resolving queries or re-directing as appropriate. Ordering of all office equipment i.e.

stationery, IT equipment, office furniture. Provide efficient meeting management at both local and national meetings including; arranging meetings, attending meetings, taking minutes and disseminating meeting correspondence as required. Contribute to the development, implementation and maintenance of effective office management systems including; setting up practical electronic filing systems, maintenance of staff files, recording of staff annual leave and sickness. Provide cover in the absence of other administrative colleagues to ensure continual admin support is provided.

Under the guidance of the Senior Administrative Assistant support with diary management to the Chief Operating Officer and Clinical Director as required. As required assist the Senior Management team in co-ordinating and finalising information required for key documents and then distribute accordingly i.e. Annual Reports, Strategic documentation. Provide project support to colleagues within the network as required.

General Provide effective and efficient communication links with all Partner Organisations and CRN Y&H. Maintain excellent links with other CRN Y&H staff, Partner Organisations, other Networks, Researchers, Commercial and Non Commercial Sponsors and Funders. Maintain professional development keeping updated with current practices regarding NHS research. Where required travel within the CRN Y&H region and to Partner Organisations.

By adopting continuous improvement approaches and activities; identify, develop, implement and support any new processes or areas of good practice to enable the CRN: Y&H to be responsive to the needs of its customers by delivering streamlined, efficient and high quality services. Any other duties deemed appropriate to ensure effective running of the service. This job description is not intended to be an exhaustive list of duties and it may be reviewed and altered in the light of changed service needs and developments after discussion with the post holder.

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