Document Controller

4 months ago


Newtownabbey, United Kingdom Vaughan Engineering Services Ltd Full time

**Document Control**
- Prepare all project progress reports, including collating all information from separate departments, formatting and issuing to pre-determined timescales.
- Monitoring of documentation/drawings on online document management systems and registering new information to VESL system and issuing this information to our supply chain.
- Prepare Health and Safety, starter testing / inspection packs, routinely audit information for compliance against company procedures.
- Compilation of the Monthly Safety Reports
- Control & file H&S documentation returning from site.
- Manage the O+M manual production, including arranging all preparation (Mounting/Framing) of any information required for projects.
- General typing for Projects, Estimation and Directors and proof reading of documents prior to issue.
- Manage the internal plant register and staff equipment list.
- Control technical documents and reports.
- Provide general administration to the Engineer team.
- Assistance with engineering tasks such as drawing quantification.
- Arranging refreshments for meetings.
- Attend meetings and take minutes, where applicable.
- Monitoring the correct implementation of company IMS procedures.
- Upload documentation to the online document management systems that are used, e.g. 4Projects, BIM360, Dalux, Aconex.

**Procurement**
- Processing invoices in line with Purchase Ledger dates
- Verify invoices against agreed price list.
- Raise orders on our procurement system, includes sending quotes to suppliers if needed.
- Match received goods with the order on our procurement system.
- Raise queries with suppliers over any discrepancies.
- Ordering of Consumables’ and Site PPE
- Assist the QS and Project Managers in quantifying information for Contract Reviews were required.
- General ad-hoc duties.

In addition to the above you will also be required to cover Reception duties if and when required.

**Experience**:

- A minimum of two years’ experience in a similar role
- Good skills in MS packages - particularly Excel
- Must be able to demonstrate the ability to communicate at any level within the business and the desire to work accurately and efficiently as part of a team.
- Strong numeric aptitude
- Able to prioritise and work well under pressure.

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet business needs.

**Job Types**: Full-time, Permanent

**Salary**: From £20,807.85 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Newtownabbey: reliably commute or plan to relocate before starting work (required)

Work Location: In person



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