Junior Administrator

4 weeks ago

London, United Kingdom Griffins Full time

**Job title**:Junior Administrator

**Reporting to**:Business Development Director

**Team**:Business Development Team

**Location**:Remote working (with travel for the role as required) or Hybrid working (with travel for the role as required)

**Tenure**:Permanent/ Full time (Monday to Friday)

**Job Purpose**:
Griffins (“the Partnership”) are looking for a full-time Junior Administrator in the Business Development (“BD”) Team. This is an entry level role which would suit somebody looking to get into an administrative position supporting the Business Development Director, the wider BD team, and Partners to deliver their BD plans. This role will also support the Business Development Director in providing PA support to the Partners.

We are open to discussing hybrid/ remote working options as part of the interviewing process. There will be the occasional need to travel within the UK in line with the needs of the role.

**Duties and Responsibilities**

**BD Administration Tasks**
- Audit CRM to identify records and “cards” with data missing, collate this into a report, and share with the team for action.
- Carry out the new work process and the necessary steps to set up new cases, including compliance checks and the administrative tasks required on the required timescales and to the required standards.
- Attend the BD Team meeting, produce agendas, take actions and circulate following the meeting.
- Update CRM with BD spend and ensure all spend is recording against contacts.
- Review and update any contact changes on CRM to ensure contact details are correct.
- Assist the BD Director with completing expense claims for the BD team in line with the firms’ policies and procedures.
- Review and circulate relevant notices from Companies House and London Gazette.
- Carry out searches and downloading documents from various websites to assist the team with new and potential opportunities.
- Ensure all staff across the firm follow our branding guidelines.
- Assist the BD Director with the planning and delivery of flagship and regional events for Griffins such as webinars, seminars, conferences etc.
- Maintain the marketing plan and calendar of events in line with the BD goals, to ensure quarterly networking events are happening, either physically or online.
- Assist the BD Director with producing quality marketing content, in accordance with the marketing plan and quarterly themes.
- Draft and add weekly updates on social media and the Griffins website.
- Assist with the design of website, pitch and sales documents and marketing literature, to ensure they are delivered in a timely fashion and to a professional standard.
- Support the BD Director in leading marketing campaigns with key stakeholders in the firm.

**PA / support to the Partners**
- Assist the BD Director in providing PA support to Partners by researching and booking travel, managing expenses claims and arranging internal and external meetings/ managing diaries, and taking minutes at internal meetings as and when required.
- Formatting documents for Partners and other members of the BD team.
- Assist the BD Director in organise staff events including the Christmas party and other events on an ad hoc basis.
- Attend Business Review Meetings with partners, take notes, update pipeline accordingly and provide Partners with support to achieve their goals for the week.
- Assist the BD Director with creating and updating PowerPoint presentations and handouts for training sessions both internal and external then uploading the recordings to use for future staff development.
- Taking responsibility for the firm’s hospitality register and Partner CPD records.
- Working with the Compliance team to ensure case reviews are carried out in line with policies and procedures.
- Ad-hoc support tasks for the Partners, BD Director and other members of the team as necessary.

**Role Requirements**
- An interest in marketing support and developing a career in this area.
- A-levels (or equivalent academic qualifications) as a minimum
- Strong communication skills and a confident telephone manner.
- The ability to liaise with staff and external parties (including clients) at all levels of seniority to clarify their requirements, and ensure these are implemented and met.
- The ability to take verbal and written instructions and respond to in a pro-active and timely manner.
- The ability to work effectively with others including reporting up to managers regarding progress with ongoing tasks.
- The ability to work effectively within a team.
- The ability to maintain an organised and methodical and organised approach and meet deadlines when faced with competing demands on your time.
- The ability to prioritise tasks effectively and efficiently.
- A can-do attitude and a willingness to undertake all tasks with a helpful attitude.
- Excellent attention to detail.
- An openness to feedback and a willingness to put this into action.
- An awareness of GDPR requirements whe

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