Purchasing Ledger Administrator

**COMPANY: All companies that constitute the Crown Partnership**

**DEPARTMENT/VENUE: Group Finance**

**REPORTING TO: Group Finance Director**

**LIASING WITH: Group Financial Controller**

**Group Chairman**

**Group Managing Director**

**Individual Company Managing Directors**

**COMMUNICATION WITH: All staff across the partnership**
Purpose of the post
To be fully responsible for the purchase ledger function of the companies within the Crown Partnership.

**Duties and Tasks**
- Entering all purchase invoices for all group companies onto the Sage X3 system or company purchasing system (Epsys).
- Importing weekly csv invoice files from Epsys system, checking for errors prior to import and resolving any errors occurring during importing.
- Checking all invoices have a properly authorised purchase order and record any exceptions to this.
- Produce weekly payment reports for each group company, liaising with the individual company managing director and company accountant and processing subsequent payments to suppliers using online banking system.
- Processing ad hoc payments at the request of senior management.
- Produce timely supplier reconciliations and ensuring that the ledger is correctly maintained at all times.
- Processing company staff expenses and ensuring they are paid in accordance with the group finance timetable.
- Collating company credit card (Equals and RBS) expense claims and liaising with respective company accountant to ensure they are posted.
- To setup new suppliers as and when the need arises and ensuring that the Sage supplier master file is up to date including company addresses, contact details etc.
- Cover for other administration staff during periods of holiday / sickness etc
- To positively promote the Partnership at all times

**Person Specification**

Able to process high volumes of purchase ledger paperwork in a timely and accurate fashion, ensuring month end deadlines are adhered to.

Will have the ability to prioritise work

Be able to communicate effectively with staff at all levels

Ensuring that all paperwork is filed and maintained to ensure easy retrieval

To constantly assist or suggest improvements to purchase ledger processes

Will have a flexible work ethic

**Experience (Essential or Desirable)**

Min 3+ years worked in a similar role Essential

Sage experience (X3) Desirable

Experience of working in a business that handles large volumes of Essential

paperwork such as a shared service centre.

**Qualifications (Essential or Desirable)**

Fully AAT qualified Desirable

**Holiday: - 20 working days + bank holidays**

**Conditions: -**

Hours : 8.30am to 5.30pm

Lunch : half an hour

**Probation Period: - 6 Months**

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£32,000.00 per year

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- working in a similar role: 3 years (preferred)
- Sage (x3) desirable: 1 year (preferred)