Health and Safety Administrator

3 weeks ago

York, United Kingdom Pro Safety Management Full time

In Pro Safety Management we are experts in the telecoms industry, offering health and safety services to some major brands. Our vision is to be the number one Health and Safety Consultancy within the telecoms industry across the UK. As we continue to grow our business, we do it by offering our clients the most professional service with their health and safety needs, and we do it with a smile.

There has been exponential growth over the last year delivering a range of services to our clients, which has opened up an exciting position within our organisation for an experienced Administrative Coordinator to come join us.

**About You**

We are looking for a highly motivated individual with an administrative background who is ready for a role that will allow them to put into practice the skills and knowledge they have developed and take on a new challenge.

This is a role where no two days are the same; you'll need to be able to prioritise your time effectively, coordinating multiple workloads whilst under pressure, and play a pivotal role in the support of the Operations and Marketing departments. You will need to be a friendly and approachable individual who has a proactive, flexible and solution focused approach to your work.

Overall, we are looking for a strong combination of both the right knowledge and personality to fulfil this role because our clients expect the upmost professionalism from Pro Safety Management.

**Role and Working Environment**

Based at the York Eco Business Centre, our office sits within a community of like-minded organisations who all strive for exceptional performance. Not only that, but you will be communicating with clients on a regular basis so will have the opportunity to constantly build relationships. After your initial period with Pro Safety Management, you will have a clear understanding of how the business operates and will manage your own workload to deliver high standards at every opportunity.

**Key Responsibilities**

Your role as Administration and Health and Safety Software Coordinator includes:

- Providing administrative support to multiple stakeholders
- Produce client documentation and proposals
- Promote Safe365 as our preferred health and safety system and provide support to clients
- Support with delivery of Safe365 health and safety software into organisations and provide assistance as required
- Liaising with clients, suppliers and service providers
- Proof reading health and safety documentation ensuring consistency and accuracy
- Processing invoices and raising POs for our client base
- Schedule and organise meetings, both virtual and in-person
- Attend client meetings and perform note-taking
- Booking training courses as required
- Filing/organisation and maintenance of SharePoint materials
- Creating document templates and updating the document library
- Organise and produce training certificates
- Arrange special occasion gifts for clients
- Making travel arrangements and expense processing

Your role will also include liaising with fire engineers, specialist H&S consultants and other professionals. There may be some overnight stays however we believe in work life balance, so you won't be living out of a suitcase.

**Skills / Experience Required**

We are looking for a highly motivated individual who is ready for a role that will allow them to put into practice the skills they have developed. Requirements include:

- Outstanding communication skills (both verbal and written)
- High level of accuracy and strong attention to detail
- Excellent interpersonal skills - confident in dealing with very senior professionals within and outside of the business, approachable and with a good sense of humour
- Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight deadlines in a demanding environment
- Highly proactive, self-motivated and can-do approach
- Ability to create and format legal documents and client reports
- Ability to work on own initiative
- Ability to learn new systems and processes quickly
- Discreet and able to handle sensitive information in confidence at all times
- Desire to learn new skills and take on new challenges
- Experience of supporting and collaborating with team members
- Previous experience within a Health and Safety environment (desirable)

**Your Qualifications**

**Qualifications**:

- Graduate degree (desirable).
- A level English or equivalent.
- Clean UK driving license

**Benefits**
- Competitive Salary with the opportunity for bonus
- Private healthcare package
- 28 days holiday (plus bank holidays)
- 4.5 day working week (without loss of pay)
- Personal development for continued growth
- Freedom to express your ideas
- Working within a close-knit, passionate and ambitious team

**Benefits**:

- On-site parking
- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- York, YO30 4AG: reliably commute or plan to relocate before sta

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