Accounts Assistant

4 weeks ago

University of Warwick, United Kingdom University of Warwick Full time

Full-time, permanent position. 36.5 hours per week.

They will have an adaptable working approach, have the ability to work well in a team and on their own, as well as be able to interact with academic staff, researchers and other stakeholders inside and outside the university.

This is a great opportunity for an individual wishing to extend and further develop their skills in an academic department, whilst learning about a growing strategically important department at the University of Warwick.

**What we offer**

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 (Level 2 to 5) or 30 (Level 6 to 9) days’ holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/ paternity/ adoption/ parental leave policy, onsite childcare facilities. We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information visit our Rewards and Benefits webpage.

**Athena SWAN Silver Award**

Interview Date: TBC.

**JOB PURPOSE**

To provide clerical support within the Department of Chemistry’s Finance Office across a range of essential activities including processing invoices, receipting goods, placing orders, making travel bookings, and processing travel claims.

**DUTIES AND RESPONSIBILITIES**

1. Ensure that all purchase invoices received by the Department are processed in accordance with University procedures:

- Check that invoices are matched to purchase orders and goods receipt notes.
- Create purchase orders for unallocated invoices.
- Check that the VAT status shown on the invoice matches that shown on the purchase order.
- Liaise with Chemistry Stores team to resolve queries relating to the delivery of goods. Contact appropriate staff/ student/ suppliers to resolve pricing and related queries.
- Ensure invoices are parked on SAP in a timely manner to ensure prompt payment.

2. Chemistry Finance team is responsible for the operation of the OPeRA e-procurement system within Chemistry. The specific tasks allocated to this role are to:

- Set-up all new-supplier requests which come through OPeRA.
- Support Chemistry Stores with approving OPeRA orders (“pre-releaser” role).

3. Process claims for travel and subsistence expenses for work carried out on behalf of the Department by c.40 academic staff and c.120 other staff and researchers.

4. To act with professionalism at all times and show respect to their colleagues and to understand and adhere to the University's value of dignity at work; they are also expected to work collegially and to support all the teams with which they have contact in achieving the University's objectives.

5. Any other duties commensurate with the grade and level of responsibility of this post, for which the post holder has the necessary experience and/or training.

For further information about the University of Warwick, please read our University Further Particulars.

For further information about the department, please visit the departmental website.

For further information please visit this website.

**What we offer**

We will provide you with a great range of benefits, which include an attractive pension scheme, 26 days’ holiday plus Christmas closure, excellent learning and development opportunities, and savings on a wide range of products and services. We offer a generous maternity/paternity/adoption/parental leave policy, and onsite childcare facilities. We recognise the importance of a healthy work/life balance and offer you access to flexible working, for more information visit our Rewards and Benefits webpage.

Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.

The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.

**Right to work in the UK**

If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.

We advise that you check if any of these routes are open toyou.

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