Finance Assistant

1 week ago

University of Warwick, United Kingdom University of Warwick Full time
Full Time (36.5 hours per week), Permanent Role.


The School of Life Sciences is looking to recruit a reliable, enthusiastic and motivated Finance Assistant to join the department's established finance team.


As part of SLS's busy finance team you will be responsible for processing financial transactions for the School in line with University Financial Regulations and School procedures.

This will include, but not be limited to, the processing of purchase requisitions, purchase invoices, sales invoices, expenses claims. The postholder will also be expected to provide first line response to finance enquiries.

The post is one of four Finance Assistants in the School reporting to the Assistant Management Accountant.

Applications should include a CV, and a covering letter expressing your interests in this post.

Within this information you should show how you meet the requirements of this role by reference to the essential (and where applicable, the desirable) criteria detailed in the personal specification.


We believe that collegiality, openness, inclusivity and diversity are essential for an excellent environment; this ethic has enabled us to gain an Athena SWAN Silver award.

We are dedicated to building a diverse and inclusive workplace, so if you are excited by this role, we encourage you to apply, even if your past experience does not match exactly.


Interview date:
TBC.

JOB PURPOSE
To process financial transactions for the School in line with School Procedures and in accordance with University Financial Regulations. To provide assistance to the Assistant Management Accountant including reporting and data analysis.

DUTIES & RESPONSIBILITIES
To process financial transactions for the School of Life Sciences using the SAP financial system and SciQuest e-procurement system, and in accordance with the School's procedures and University Financial Regulations, ensuring adherence with financial controls including:

  • Processing purchase requisitions to create purchase orders noting School authorisation procedures and University Financial Regulations.
  • Ensuring purchase orders are sent to suppliers in a timely fashion and that queries are followed up.
  • Liaising with Stores staff re process goods receipts for services received.
  • Matching invoices to goods receipts.
  • Raising sales invoices.
  • Checking and processing travel & subsistence claims including advising on travel and subsistence rules and availability of funds.
  • Maintaining financial records.
  • Reconciling transactions placed using School purchasing cards.


To liaise with the Finance Office, external suppliers and School staff and students to resolve queries arising on financial transactions.

To provide assistance to the Assistant Management Accountant including reporting and data analysis.
To provide first line response to finance enquiries.
To undertake any other duties that can reasonably be required of the role.

The duties and responsibilities outlined are not intended to be an exhaustive list but provide guidance on the main aspects of the job.

The postholder will be required to be flexible in their duties.

For further information about the University of Warwick, please read our University Further Particulars.

For further information about the department, please visit the departmental website.


Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse, and inclusive working and learning environment.

We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued.

Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential.

We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.


The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students.

Further information about the work of the University in relation to Athena SWAN can be found at the following link:
Athena Swan )


The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.


Right to work in the UK

Benefits and Rewards
Please refer to this link for a full list of our employee benefits here at Warwick here.

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