Rural Administrator

**Team Overview**
The Lincoln Office comprises a team of 30 people delivering property advice to a range of clients in the residential and rural sectors covering residential and rural agency, rural property and estate management, building surveying and architecture, food andfarming consultancy and general professional advice across the rural property sector for a wide range of clients
**Role Overview**
Should be highly organised, flexible and able to clearly prioritise their duties and meet deadlines. They should possess strong communication skills (both verbal and written) and have the ability to work under pressure and have the ability to take and manageinstructions from a number of team members, whilst maintaining a high level of service to clients and colleagues.

**Key Responsibilities**
- Supporting the Rural Professional and Estate Management Team in all aspects of their work
- Typing and minute taking
- Report writing
- Estate Terrier and Accounting Database Management
- Troubleshoot IT issues using IT Service Desk if required
- Provide support to colleagues as and when needed to cover holidays and sickness periods
Detailed Duties
- Audio typing/copy typing of letters, valuation reports, schedule of works, heads of terms, draft leases
- Minute taking for meetings
- Invoicing including job time and expenses recovery
- Administration including filing and diary management
- Maintain the estate management schedules and diaries rent reviews etc.
- Valuation file set up, log management and due diligence procedures
- Answering the telephone for the rural team and other departments (as required) and assisting with queries where possible, and/or taking accurate messages
- Archiving electronic records, files and general administration
- Dealing with contractors in an a emergency
- Liaising with Tenants, contractors and clients
- Maintaining Dynamics CRM databases for immediate team
- Maintain the VWS log and assist the professional team with the administration of VWS
- Distribution of incoming post and franking of outgoing mail
- Lone working implementation (checking safety of team when on site, and when not returning to the office afterwards)
- Proof reading of documents
- Being proactive with reviewing debtors, aged time and disbursements
- Provide support to colleagues as and when needed to cover holidays and sickness periods
- Troubleshoot IT issues using IT Service Desk if required
In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time.

**Key Skills**
- Microsoft Office Advanced User
- Strong Typing Skills
- Logical developer and adopter of policies and procedures
- Focussed: commits to challenging goals and delivers consistently against these
- Continuous improvement: delivers efficiency in addition to effectiveness
- Self-starter, who relishes challenges and strives for the best
- Strong team player: builds relationships and consults with others, quickly establishes trust and credibility
- Diplomatic and challenging with the ability to influence others
- Flexible approach and a willingness to help others when possible
- Needs to take their own initiative and think on their feet, as there are times when the team will be out of the office and an emergency needs to be dealt with
- Must be a team player
- Confident with a positive outlook
- Strong decision maker who gives assurance
- Ethical with strong integrity
- Someone who has an innate curiosity and is eager to experiment and push the boundaries of what is possible
- Be party to confidential information, which you will be required to keep confidential